Office Administrator II

Bachelor’s degree in Business Administration, Public Administration or a related field. Four years of professional level experience in planning and administration, including budget development and administration, financial analysis, and coordination of personnel related activities. Must demonstrate ability to manage an assigned office with little to no supervision. Must have a working knowledge of the Business Unit and of the MARTA organization. Highly effective planning, verbal, writing, analytical, and problem solving skills required. Transit system experience preferred. Advanced skills in personal computer application required. A Master’s degree may substitute for one year of the required experience. In lieu of a degree, directly related experience may be substituted on a year for year basis.

INTERVIEW SELECTION PROCESS:

The selection process may include one or more components to demonstrate applicants’ knowledge, skills and abilities in job related areas. These may include exercises such as practical demonstrations, written communications, oral interviews and/or competency assessments.

Basic Functions Provides assistance to management staff relating to the operation of the business unit. Manages day-to-day operation of the office including working with office management to develop strategic business plans. Serves as a primary contributor in the development of annual business plans and/or changes to the organizational design. Works with Managers in the development, tracking and monitoring of key performance measures. Develops and implements annual operating and capital budgets for the Office. Coordinates personnel related matters for assigned Office. Serves as Director’s representative in coordinating with core business units within the Authority (such as Accounting, Contracts and Procurement, Budget Office, Human Resources, etc.). Serves as the primary contact for external organizations. May represent Director in meetings. Coordinates special events and meetings. Assists the Director with other activities and projects on behalf of the Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provides assistance to management staff relating to the operation of the business unit. Manages day-to-day operation of the office including working with office management to develop strategic business plans, establishing mechanisms to track, measure, and report performance, recommending policy, procedure, and process changes, and planning/conducting office meetings. May represent Director in meetings.
2. Prepares/administers annual and long-range operating budget for the Office. Establishes and maintains budgetary controls/tracking systems and identifies opportunities for cost savings. Approves all budget items, including transfers. Reviews and analyzes monthly financial statements, projects trends, and proposes methods for improvement.
3. Handles human resources related matters concerning employees within the Office and field offices. Applies and provides advice concerning human resources policies and procedures. Reviews, analyzes, and recommends proposed staffing/organizational changes; facilitates implementation of approved changes.
4. Facilitates the development, analysis, and reporting of key performance measures. Ensures the link between performance measures and Authority strategic initiatives. Presents periodic performance reports.
5. Works closely with Managers to track and monitor Office projects and to ensure timely completion of goals and objectives. May serve as Director’s representative in planning and project status meetings.
6. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES
May oversee the activities Staff Assistant or other Office clerical/administrative support positions.