Office Administrator & Database

Interested in helping to make a difference in clients’ lives and expand your personal and professional skills? As their trusted advisor, we help our clients live with greater confidence in their future. And we are looking for new member to help run the office for our small team of three.

Job you will do – A typical day in the life as Office Administrator at Sage in Reno involves:

• Answering phones with professionalism, greeting clients, directing them to appropriate staff, and taking messages as needed.
• Manage bookkeeping and payroll systems.
• Work with spreadsheets, update and maintain client database.
• Review, sort and route incoming mail; process outgoing mail.
• Schedule appointments and make travel arrangements.
• Assist in meeting preparation, conference calls and webcasts.
• Compose and type routine correspondence such as orders, memos, letters and reports.
• Order and stock supplies.
• General office duties including scanning, filing and organization.
• Updating client relationship database with personal and financial information.
• Available to work on special projects including maintaining our social media sites, research for blog articles, or other responsibilities as needed.

Who you are

• Superb attention to detail and accuracy.
• Likes structure, following guidelines, and meeting deadlines.
• Love collaborating and being part of a team, yet also enjoy working along with limited supervision.
• Hold yourself to the highest professional standards.
• Upbeat, energetic, positive, and mature attitude.
• High level of interpersonal skills to handle sensitive and confidential situations; position continually requires poise, tact and diplomacy.
• Strong written and verbal communication skills.
• Highly proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint) and QuickBooks, with capacity to learn new programs quickly.
• Experience with CRM a plus.
• 3-5 years’ experience and Bachelor’s degree a plus.
• Excellent personal and professional references.
• Likes to learn (in-house, web-based and off-site) and keep up to date to improve competency.

Job Type: Part-time

Salary: $15.00 to $25.00 /hour