Office & Admin Specialist

This position will provide assistance to the Director of Equity and Inclusion and the Division of Equity and Inclusion as assigned. This position must have knowledge and understanding of Equity and Inclusion work and must be able to function in a fast paced evironment.

Minimum Qualifications:

Knowledge of:

• English sufficient to: speak, read, understand, and respond to a variety of written and spoken communications; apply accurate spelling and grammar in written communications; and communicate effectively with internal and external customers.

Skills in customer service sufficient to:

• Perform the duties of the equity and inclusion specialist with courtesy, respect, and interest in positive problem solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence.

Knowledge of:

• Current data entry procedures, including filing and storage; typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy; and word processing sufficient to use software to create, format, edit, print, and save equity documents, including spreadsheets.

Skill in:

• Using spreadsheet software applications, such as Microsoft Office, to enter, compile, store, and retrieve data in a variety of reports.
• Database management to: (1) enter and retrieve data for equity and inclusion reports; (2) sort or classify information into existing databases according to established equity guidelines; and (3) collect, compile, maintain, and present equity and inclusion data from multiple databases (ISRS).

Preferred Qualifications:

• Ability to inform and guide the work assignments of student workers enough to plan, coordinate and direct assigned duties within Equity and Inclusion
• Demonstrates a wide variety of knowledge of issues impacting people in marginalized groups
• Experience in Higher Education
• Experience working with people from marginalized groups
• Ability to work within a team
• Ability to respond appropriately to and incorporate feedback about using equitable and culturally relevant practices at work
• Experience with ISRS and Microsoft Applications
• Strong organizational skills with the ability to follow-up on tasks and projects

Additional Requirements

In accordance with the Minnesota State Colleges & Universities (MnSCU) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to MnSCU’s vehicle use criteria and consent to a Motor Vehicle Records check.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

How to Apply

Click “Apply” at the bottom of this page. If you are unable to apply online, please contact the job information line at 651.259.3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Bobbi Davis at bobbi.davis@minneapolis.edu.

Equal Employment Opportunity

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651.259.3637 or email careers@state.mn.us. Please indicate what assistance is needed.