Meetings & Membership Coordinator

Job Summary

Join an exciting, engaging team that manages the Academy of Neurologic Physical Therapists (ANPT). This team provides support and leadership for the ANPT to reach its strategic goals. The ANPT is a growing section of the American Physical Therapy Association and has over 6,000 national members. This is a newly created position due to the growth of the organization.

The Meetings & Membership Coordinator is a valued member of the team. The role provides meeting planning and administrative support. Responsibilities include extensive contact with members, website administration, working with committees, regional & national meeting planning and logistics, and other client support.

Culture: Our team provides a highly responsive environment, which includes high expectations for meeting both strategic and operational tasks of our clients. You will experience a fun, team-focused work environment while utilizing and growing your skills and talents.

Responsibilities

Meeting Planning & Support:

• Provide support for online learning platform;
• Support regional and national level education events for client
• Assist in program planning, speaker communications and timelines for client meetings;
• Manage registrations for meetings and events;
• Procure signage for all meetings and events;
• Ensure shipping of all necessary materials and supplies to and from meetings;
• Maintain comprehensive meeting website;
• Produce badges, marketing materials, conference brochures and other communications as requested;
• Coordinate mailings for meetings and activities;
• Arrange for member gifts and services as requested;
• Manage onsite registrations and logistics;
• Review operating practices and recommend improvements where needed;
• Pre/post meeting duties as needed; and
• Other duties or projects as assigned.

Administrative:

• Manage correspondence (mail, email and listserv) and phone lines for the ANPT and respond in a timely and professional manner;
• Assist with the development of committee meetings and conference calls, including agenda and supporting materials; record and transcribe minutes;
• Prepare and circulate invitations for meetings and events; manage attendance;
• Maintain membership data on websites and databases, including dues, status and profile updates;
• Support organizational programs as requested;
• Prepare invoices, memos, letters, and other documents using word processing, spreadsheet, database or presentation software;
• Conduct research, assemble and analyze statistical data and prepare reports;
• Maintain a filing system for easy retrieval of Academy documents, records and reports;
• Support the recruitment and retention of members;
• Oversee the membership directory;
• Assist with the Academy journal and other publications;
• Order and manage letterhead, envelopes and organizational brochures;
• Coordinate awards, plaques and tributes as needed; and
• Apply for and send CME certificates.

Desired Qualifications

Association experience preferred.

The successful candidate will have:

• An Associate’s Degree or higher
• 3-5 years of executive support, with strong administrative, project management and decision-making skills
• Energetic, collaborative work style
• Willingness to learn and serve member needs
• Experience in a professional office environment preferred
• Personal Computer literacy skills (Microsoft Office: Word/Excel/PowerPoint/Outlook)
• Knowledge of database management
• Ability to communicate accurately through written and verbal methods
• Ability to effectively handle numerous tasks, matters, issues and assignments
• Ability to prioritize multiple needs and/or willingness to ask for guidance in priority setting
• Excellent time management and organizational skills
• Ability to produce professional documents with minimal amount of errors; including spelling, punctuation and grammatical errors
• Self-motivation and self-direction, and work well in small-team dynamics
• Discipline to successfully work without close supervision
• Ability to provide strong and prompt customer service
• Ability to adapt to changing priorities and perform well under stressful situations
• Ability to anticipate, create, write and implement operational policies and practices
• Ability to be resourceful
• Ability to travel nationally and internationally
• Ability to stand and walk for long periods of time
• Ability to lift 30 pounds

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Global Management Partners (GMP) is a full-service association management company (AMC) located in St. Louis Park, MN, providing professional management services to various member organizations. GMP’s preferred model is to work with small to medium-sized associations. This niche allows us to provide the high level of personalized attention and outstanding customer service that we value.

GMP is a progressive organization that focuses on values and supports continuous learning at all levels. We believe that innovation, creativity and exposure to the best practices are essential in order to bring new ideas to our clients.

• To empower our clients to thrive, grow and advance their missions through long-term partnerships to reach their fullest potential.

GMP’s Vision: To make a positive impact globally by sharing our expertise, skills and resources with our partners.

GMP’s Core Values: Accountability, Commitment, Support, Inclusiveness, Authenticity, and Excellence.

GMP’s Position Statement on Diversity: Diversity is an integral facet of the global landscape and is a critical component to the success of all professions including association management companies (AMCs). Diversity in its many dimensions including ethnicity, nationality, race, culture, religion, gender, sexual orientation, socioeconomic background, mental and physical abilities, learning styles, values, and viewpoints enriches the work we do internally and with our clients.

Visit our website at www.gmpartners.org for further information. We offer competitive salary and benefits to commensurate with experience in a casual but professional work environment.

Email resume and cover letter with salary requirements to Lynette Uetz. No phone calls please.

Job Type: Full-time

Salary: $19.00 to $20.50 /hour

Experience:

• Association Management: 3 years

Education:

• Associate