Meeting and Event Coordinator

Position Summary

The Meetings & Events Coordinator is responsible for supporting high-profile events for Visit California. Events will include meetings, educational forums, conferences and more in both the United States and internationally. This position is an integral part of the Visit California team. You will collaborate with all departments in creating impactful events that align with specific event objectives and overall business strategy.

Specific responsibilities include

• Support the Meeting & Events Manager in the production of industry and consumer events
• Research, organize and sometimes attend events
• Manage events budget, contracts and purchase authorizations related to events expenses
• Maintain third-party
• vendor relationships
• Measure event success by evaluating analytics such as audience reached, event feedback and other measurable metrics

Key Duties & Responsibilities

Estimated % of Time:

30% – Support the Meeting & Events Manager in planning and executing a variety of high-level/high-impact Visit California meetings and events including, but not limited to:

• Commission Meetings, Marketing Committee Meetings, Executive
• Committee Meetings.
• Industry Events
• Global Visit California Special Events/Trade Shows
• Educational Forums
• Media Events
• Award Events including the purchase of all awards, material displays and management, and providing strategic support for the creation of the award presentation

30% – Provide general administrative support to the events department, including, but not limited to, research, soliciting competitive bids, contract routing, spreadsheet management, budget keeping and invoice processing.

20% – Work closely with the Creative Services Manager in the production of invitations, brochures, outreach materials and other promotional materials and brochures in relation to CTTC meetings, educational forums and special events adhering to CTTC brand standards.

10% – Maintain accurate event/meeting sponsorship records as well as ensure quality exposure to all meeting and event sponsors. Review all venue- and event-related contracts for all departments while managing the Event and Meeting budgets.

10% – Other duties as assigned.

Essential Qualifications

To perform this job successfully, an individual must be able to perform each key duty satisfactorily:

• Education equivalent to a Bachelor’s Degree or higher in marketing, recreation, tourism, communications, or related field a plus
• Ability to travel to events
• Proactive, positive attitude with exceptional problem-solving skills
• Meticulous attention to detail while keeping the big picture in view
• High level of accountability and responsibility
• Excellent communication and interpersonal skills
• Self-motivated
• with a strong sense of accountability
• Ability to communicate and work well with others in a professional office environment
• Strong organizational skills
• Ability to handle multiple tasks and meet deadlines
• Strong writing and interpersonal skills

In addition to a competitive salary, Visit California offers an excellent health benefit package. VCA also offers a fantastic PTO and holiday leave package, 401(k) plan, parking and much more!

How to Apply : Please provide your (1) cover letter, (2) resume and (3) salary history and requirements IN A SINGLE PDF FILE . Failure to follow these requirements may result in disqualification.

Please respect our clients wishes and do not contact them directly . Doing so may results in disqualification, as they value the ability to follow directions and don’t have the time to handle inquiries and/or contact.

Visit California has an organizational commitment to the principles of diversity and inclusion. In that spirit, we welcome all qualified individuals without regard to race, religion, color, sex, ancestry, gender, gender identity, sexual orientation, age, marital status, disability, national origin, medical condition, U.S. veteran/military status, pregnancy or reasonable accommodation.

Job Type: Full-time

Salary: $58,000.00 /year