Manager – Accounting & HR Administration

Interphase Interiors believes that great people and great workspace inspires great culture. Since our founding in 1981, our focus has shifted from individual workstations to holistic environments that support culture, increase productivity and embrace technology. Our comprehensive services help organizations of all sizes discover the space that’s right for them. We are proud to be the exclusive dealer in Western and Northern Michigan for Haworth, Inc., the world’s most innovative commercial interiors manufacturer. We’ve been named Best In Class by Haworth for six consecutive year and one of West Michigan’s 101 Best Places to Work For.

We are seeking a skilled and energetic manager who will be responsible for supporting and coordinating all aspects of the financial side of the dealership. This position will require decision-making skills and the ability to multi-task in a fast-paced environment. The successful candidate will have excellent communication skills and be detail orientated.

General Accounting 

• Prepares all financial reports including income statements, balance sheets, tax returns and reports; maintains dealership’s system of accounts and keeps records of all dealership financial transactions and assets 
• Manages accounts receivable, accounts payable, payroll, cash and checking account reconciliation
• Understands and fully utilizes business system for accounting purposes 
• Manages and distributes commission calculations and reports 
• Establishes fiscal policies with approval of the President/Owner & General Manager, and works to ensure those policies are followed by all dealer staff
• Prepares financial documents and reports for lenders, outside accounting firm, local/state/federal entities, etc.; ensures compliance with federal, state and local tax requirements; assists outside accounting firm in tax planning

Accounts Payable

• Daily-enter all accounts payable invoices. Code to correct category and post job specific costs to proposals, track dealer dollars due from HW, etc. 
• Request, track, and file insurance forms 
• Ensures W-9’s on file and process annual 1099 for services and rents 
• Track items due for use tax

Accounts Receivable 

• Daily-review invoices to ensure proper coding, proper sales tax, check for errors 
• Daily-post miscellaneous and accounts receivable checks, EFT’s, credit card payments and deposit 
• Obtain, track, and file current sales tax exemption forms for customers 
• Monthly & annual file returns and pay Indiana and Michigan sales and use taxes 
• Research sales tax issues for project coordinators and sales regarding out-of-state sales and file necessary paperwork with vendor 
• AR collection – distribute past due report company wide and assist in raising level of awareness to increase follow-up for cash flow

Relationship with Lenders 

• Maintains professional relationships with various lenders such as banks and furniture vendors; works with all lenders to increase lines of credit as necessary 
• Ensures dealer is in compliance with any lending agreements; supplies appropriate financial reports as requested

Fiscal Control 

• Ensures all purchases are done with purchase orders and all payables match the purchase order before payment 
• Coordinates and directs the preparation of the financial forecasts; works to assist management to keep costs matched to dealer sales/profit performance levels; analyzes and provides reports on cost variances 
• Manages job costing (product and service) for all dealer sales 
• Generates financial analyses as required 
• Post design charges and internal installation charges monthly to specific proposals 
• Maintain detail of fixed assets and showroom items for additions, sales, disposals, including payment of use taxes

Management of Accounting Department 

• Directs all Project Coordinators with the goal of providing accurate, timely and efficient financial transactions and reports 
• Trains and develops Project Coordinators 
• Review customer contracts for potential issues and obtain any necessary information for customers (W-9, insurance certificates, signed contracts)

Human Resource Administration 

• Process payroll 2 times a month including calculating hours, tracking vacation/personal time, and transmitting electronic payment, calculating and transmitting federal payment, transfer Section 125, and transmit 401(k) withholdings 
• Process commissions once a month including review of all projects to estimated, reconciling to draws, transmitting electronic payment, calculating and transmitting federal payment, transmit 401(k) withholdings 
• Calculate 401(k) match monthly and pay annually 
• Monthly, Quarterly, Annual tax filings 
• Onboard & off board employees including phones, Xerox, LTD, Health Insurance, Life insurance, 401(k), Section 125, Cobra 
• Process paperwork for renewals, changes, etc of health insurance, Section 125, LTD, 401K
• Annual reports needed for employee benefit plans, governmental regulations, etc. Business

Contracts and Records 

• Manages insurance contracts – general liability, auto/truck, warehouse/facility, health and workers compensation; evaluates insurance requirements and solicits proposals for best price for the necessary coverage 
• Manages equipment, vehicle and facility leases 
• Maintains all financial records in complete confidentiality

Requirements: 

• Bachelor’s Degree in Accounting or Finance or equivalent experience 
• Human Resource experience to include payroll processing and benefit administration 
• Demonstrated skills with all MS Office products especially Excel 
• Strong attention to details and actively checking for accuracy of data received or generated before passing it on 
• Reliable with following through on commitments, producing timely work, setting higher-standards, and pitching in to get the job done no matter the task 
• Demonstrate excellent organizational skills with the ability to prioritize and work effectively on multiple tasks in a fast-paced, demanding environment 
• Ability to work without direct supervision and independently with broad guidelines

Job Type: Full-time