Management Assistant

Position Information

Recruitment/Posting Title

Management Assistant

Job Category

Staff & Executive – Administrative & Support – General

Department

UBHC-P-VICE PRES & CEO-PISC

Overview

Rutgers University Behavioral Health Care ( UBHC ), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC , one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Management Assistant (Confidential) for the Administration Department of University Behavioral Healthcare.

Performs a wide variety of administrative support for University Behavioral Health Care’s Administrative Office; has administrative responsibility for handling fiscal matters and purchasing; serves as a liaison with other departments within UBHC and Rutgers.

• Exercises discretion and judgment; handles administrative matters that are significant. Interprets policies and procedures.

• Maintains or oversees the departmental calendars. Handles travel and conference arrangements.

• Responsible for the timely follow-up and resolution of problems and questions.

• Composes business correspondence; creates and maintains databases and spreadsheets as required.

• Expedites and coordinates services such as maintenance, repairs, office supplies, equipment, and mail.

• Provides support in conjunction with relevant meetings. Initiates clear and concise correspondence, minutes and reports which are free of typographical and grammatical errors.

• Ensures that expenditures are in accordance with the allocation of funds; submits conclusions and recommendations to supervisor. Responsible for purchase orders and expense reimbursement.

• Handles telephones and assists callers, patients and visitors in a professional and courteous manner.

• Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.

• Performs other related duties as assigned.

Position Status

Full Time

Hours Per Week

37.5

Daily Work Shift

FLSA

Exempt

Grade

20S

Position Salary

Annual Minimum Salary

47563.000

Annual Mid Range Salary

57433.000

Annual Maximum Salary

67303.000

Standard Hours

37.50

Union Description

Non-Union

Payroll Designation

PeopleSoft

Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview

Seniority Unit

Terms of Appointment

Staff – 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

Bachelor’s Degree in Business Administration or a related field plus one (1) year of professional level experience in a government agency, university setting or large business office. Equivalent education, experience and/or training may be substituted for the degree requirement.

Required Knowledge, Skills, and Abilities

Demonstrated ability to plan and organize projects required. Must be a self-starter with excellent communication and organizational skills. Microsoft Office (Word & Excel) experience required.

Preferred Qualifications

Demonstrated knowledge of Marketplace, PeopleSoft and procurement policies and procedures preferred.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Valid driver’s license.

Posting Details

Posting Number

17ST1662

Posting Open Date

Special Instructions to Applicants

Regional Campus

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Piscataway (RBHS)

Location Details

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement