Mail Clerk

Responsibilities

• Logs, sorts and distributes mail and faxes to department areas
• Assists with mass mailings and provide emergency messenger service when needed
• Ensures office supplies are sufficiently stocked at all times and assists with ordering supplies needed for pantry closet
• Enters and tracks supply orders and inventory into data entry system (i.e., Oracle system)
• Serve as back-up for processing vendor invoices (i.e., Oracle system)
• Act as a back-up for receptionist duties (answers member’s calls and assist members in person
• Assists other departments with projects and clerical support on an as needed basis
• Sets up conference rooms for meetings and events and ensures ample supplies are available
• Must be able to lift heavy boxes and 5 gallon water bottles as needed
• Perform additional duties and projects as assigned by management

Qualifications

• High School Diploma or GED required
• Minimum one (1) year of experience in a clerical role in a general office environment in a clerical role in a general office environment
• Excellent keyboarding skills required (minimum 6,000 KPH and 6% or less error rate)
• Knowledge of Financial and Procurement System (Oracle) preferred
• Follow all Health Insurance Portability and Accountability Act (HIPAA) and Personal Health Information (PHI) requirements and regulations
• Excellent verbal and written communication skills
• Ability to read, comprehend instructions, correspondence and memos
• Ability to handle and lift boxes up to 50 lbs
• Available to work flexible hours including weekends and holidays a must
• Must meet performance standards including attendance and punctuality