Learning Specialist (Convention)

Job Title Learning Specialist (Convention)

Division Learning and Development

Department Global Events

Reports to Supervisor, Global Events

Grade 11

Organization Overview

Rotary is 1.2 million inspired business and professional leaders, in 35,000 Rotary clubs and more than 200 geographical areas united daily across cultures and occupations addressing illiteracy, disease, hunger, poverty, and lack of clean water. The fervent idea exchange celebrates diverse perspectives and facilitates positive change. Passion and engagement abound at Rotary International. In exchange for hard work and dedication, our employees are rewarded with competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. We offer all this and more. Come join us. Visit www.rotary.org to learn more.

Rotary’s commitment to diversity

One of Rotary’s values is diversity, which we define as embracing diversity in thought, culture, and perspective. As such, we welcome and encourage highly-qualified candidates with diverse experiences and backgrounds to apply.

General Overview

The Global Events Learning Specialist coordinates our annual convention’s education sessions, mobile app and one of our pre-con conferences. While working closely with Rotary staff and volunteers, the specialist evaluates session proposals, develops content, promotes the program, works with vendors, and executes 50-100 breakout sessions during Rotary’s largest annual meeting (15,000-45,000 registrants).

Education

Bachelor’s degree or equivalent professional experience required. Professional meetings certificate preferred.

Knowledge and Skills

Essential Skills

Minimum two years program or course development and implementation or two years meeting/seminar planning.

Strong customer service and interpersonal skills

Comfort working with high-level volunteer and staff leadership

Strong English written and verbal skills

Computer literacy and knowledge of Microsoft software

Excellent written communication skills.

Ability to work on multiple priorities in a fast-paced, information-driven environment.

Analytical aptitude, problem solving and independent decision making skills.

Excellent organizational and administrative skills

High attention to detail and commitment to accuracy

Desired Skills

Financial management

Non-English language skills or cross-cultural experience

General knowledge of event marketing and promotion

Mobile app development or coordination

Survey execution and data analysis

Instructional design and learning program development

Adult education and learning theory

Webinar and e-learning software experience

Specific Duties

Develops breakout program and International Institute concepts, related to the strategic priorities of the organization, for each convention with senior staff and Rotary volunteers.

Creates, reviews and edits written materials, including calls for proposals, speaker invitation letters, speaker bios, program books and scripts, and promotional materials.

Collaborates with appropriate individuals to coordinate logistical details, including food and beverage, simultaneous interpretation services, signage, audiovisual services, and meeting room setups

Contributes to advance memorandum and minutes for convention committee meeting and other meetings as assigned.

Researches and monitors board decisions, in relation to program content for conventions and International Institutes.

Tracks statistical data relating to breakout session attendance and convention program evaluation.

Develops evaluations to monitor the effectiveness of program content, promotion and background materials for conventions and International Institutes.

Develops the breakout program schedule for 50-100 concurrent sessions for convention.

Provides speaker support before and during events.

Distributes International Institute findings committee reports as provided by findings committee.

Implements onsite convention breakout program, session leaders meetings, orientations and International Institute programs.

Executes cross-divisional proposal review process for convention breakout sessions.

Trains onsite staff for breakout program and International Institute.

Works with relevant staff to develop and RFP and vendor selection process for convention mobile app.

Oversee the development of mobile app content.

Other work as assigned by manager.

Prior Experience

Minimum two years related job experience.

Supervisory Responsibility

Onsite staff during events

Budget Responsibility

Develops and monitors budget for International Institute (US$50,000-125,000 annually).

Works within in the constraints of the larger International Convention budget for breakout session needs.

Physical Requirements

Able to sit for extended periods of time

Able to stand for extended periods of time

Able to walk for extended periods of time

Able to climb stairs for extended periods of time

Able to travel* for extended periods of time, at least twice annually

Able to lift a minimum of 5lbs

• Travel may include but not be limited to sitting in an airplane, train, bus or other form of transportation in order to get to a predetermined location.

Internal Contacts

Appropriate staff in Meetings & Events, Global Communications and Design, Editorial Services, Senior Leader Support, RI Programs, Club and District Support, Membership Development, Finance, Distribution, Print Shop, Broadcast Media, Fund Development, Web, and Information Services.

External Contacts

Works closely with high-level volunteer leaders, and outside speakers, venue staff, other event industry personnel.