Law Enforcement Records Technician/ Booking and Inmate Property

Performs a variety of administrative duties in support of the operations of the Sheriff’s Department. Creates, uses, and maintains a wide variety of records systems. Reads and interprets documents to ensure a complete and accurate record is maintained. Processes the release of inmates from the Ada County Jail, creates, searches, archives and otherwise manages inmate records, and performs a variety of other administrative duties for the jail. Interacts extensively with law enforcement officers, the courts, prosecuting attorneys and jail management staff. Greets telephone callers and provides department related information. Position is located in the Ada County Sheriff’s Office, Administrative Services Bureau, Sheriff’s Records Section.

ESSENTIAL FUNCTIONS : Operates a central telephone console to receive and route calls and control access to staff; Answers questions to provide information about the Sheriff/Police Department services, programs and procedures; Obtains information from others to respond to questions and requests; Helps the public with inquiries by identifying and resolving problems and/or referring to appropriate staff for resolution; Performs simple and routine clerical tasks to include typing and filing; Creates, updates and maintains files; Distributes inmate record information to appropriate staff members; Updates daily inmate transportation lists; Scans mail and packages for contraband; Performs records searches on computer databases; Works with officers to gather and enter proper information into the NCIC system; Audits NCIC information for accuracy and assures required supporting paper documentation is complete and available; Supervises non-violent inmate workers in cleaning or other maintenance tasks in or about the jail; Reads and interprets law enforcement officer’s reports to gather information for Crime Analysis and National Incident Based Reporting Systems ( NIBRS ); and Confirms warrants and parameters for service.

ADDITIONAL FUNCTIONS :

Helps public file reports;

Contacts dispatch when an officer is needed;

Enters police records data into computer system;

Performs simple bookkeeping duties related to inmate banking and commissary

accounts;

During an emergency, may be required to assist staff with management of confrontational

or aggressive inmates;

Perform related duties as required.

JOB REQUIREMENTS :

Must possess a high school diploma or equivalent;

Knowledge of legal terminology and forms preferred;

Knowledge of Sheriff’s and police department procedures preferred;

Knowledge of English grammar, punctuation and spelling;

Knowledge of modern office equipment, practice and procedures;

Skill in performing customer service;

Skill in organizing and accurately accomplishing work within limited time frames;

Skill in communicating with culturally diverse populations;

Ability to maintain a large amount of data with a high degree of accuracy;

Ability to research, investigate and correct clerical data;

Ability to maintain confidentiality of data;

Ability to follow written and verbal instructions;

Ability to meet and deal effectively with the general public, fellow employees, inmates and their families, court officials and others in stressful situations.

OTHER REQUIREMENTS :

Must be able to work all shifts covering 24-hours a day including day, swing, grave, weekend and holiday shifts;

Must appear before an oral board and complete a polygraph and background

investigation prior to hire;

An employee in this class must be deputized in order to make work actions effective;

This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing.

WORK ENVIRONMENT AND PHYSICAL DEMANDS :

Most of the work is performed in and around the jail facility and involves an element of

personal danger. The incumbent must be able to quickly move out of the way when a

confrontation (real or potential) with inmate(s) occurs;

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;

Requires sitting at a desk for long periods of time, up to 8 hours and ability to lift up to 20

lbs.