Junior Accountant » EltasJobs

About the Unit

The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

– an unmatched faculty.

– degree and open enrollment programs offered on three continents.

– a global body of nearly 50,000 accomplished alumni.

– strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University’s core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas – the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/

Unit Job Summary

The Junior Accountant is accountable for the accurate and timely performance of a variety of accounting and financial functions to ensure that all financial data is recorded and reported in accordance with applicable policies/procedures. Junior Accountant is responsible for managing all aspect of post-audit functions for all invoices requisitioned on purchase orders for Chicago Booth totaling around $30 million dollar annually. Manage payment, billing and reconciliation of Master Agreement Catering contract totaling $1.2 million dollar annual spend. The position manages incoming faculty relocation payment and disbursement process totaling around $100k annually. He/she performs reconciliation of faculty relocation budget against actual expenses. The Junior Accountant develops and maintains an understanding of current policies, procedures, and regulations imposed by the University, city, state and federal governments. In addition, develops and maintains an understanding of current best practices for acquiring goods and services.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

-Manage billing, payment and reconciliation of Master Agreement Catering contract totaling $1.2 million dollar annual spend.

-Manage post-audit functions for al invoices for Chicago Booth totaling around $30 million dollar annually. Duties include review of FOCUS report for accuracy and release payment.

-Handle petty cash replenishment for $20k funds quarterly.

-Process reimbursement (GEMS reports and ePayments) for a group of faculty (about 20) and research professionals.

-Update financial data in databases to ensure that information will be accurate and immediately available when needed.

-Substantiate financial transactions by auditing documents. Maintain accounting controls by preparing and recommending policies and procedures.

-Reconcile financial discrepancies by collecting and analyzing account information.

-Answer accounting procedure questions by researching and interpreting accounting policy and regulations. Comply with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

-Support incoming faculty relocation payment and disbursement process totaling around $100k annually.

-Perform reconciliation of faculty relocation budget against actual. Prepare financial reporting and perform analysis.

-Handle JPMorgan Chase credit card audit and reconciliation.

-Handle outstanding corporate credit card reconciliation for 20+ faculty members.

-Post and process billing to ensure all business transactions are recorded.

-Update accounts payable and perform reconciliations.

-Assist Associate Director in the preparation of monthly and yearly closings.

Education

Bachelor’s degree in business administration, accounting, finance or related area is required.

Experience

At least two years of accounts payable or accounting experience is required.

Large EPR AP system experience required.

Experience working with generally accepted accounting preferred.

Competencies

Knowledge of vendor payments with an emphasis on reportable and taxable payment with the ability to analyze and resolve complex accounts payable problems is required.

Experience with databases (Microsoft Access), Microsoft Excel, business solutions software, accounting software, Business Objects is required.

Strong analytical and problem solving skills are required.

Good communication skills (both verbal and written) are required.

Strong interpersonal and client service skills required.

Good planning and organizational skills to balance and prioritize work required.

Considerable knowledge of University FAS (Financial Accounting System) system, Accounts Payable, University Procurement Policy, and Business Law preferred.

Required Job Seeker Documents

Resume

Cover Letter

Optional Job Seeker Documents

Work Location

Campus – Hyde Park

Other Work Location

Work Schedule

Full-Time

Hours/Week

37.5

If other than regular hours (M-F, 8:30-5:00) please detail

Regular

Benefits Eligible?

Yes

Union (If applicable):

Non-Union

Pay Grade

NA

Pay Range

Depends on Qualifications

Pay Frequency

Monthly