Judicial and Administrative Support II

Position Description

POSITION TITLE: JUDICIAL AND ADMINISTRATIVE SUPPORT II

SALARY: $4,952.36 – $6,321.73 Monthly

$59,428.32 – $75,860.76 Annually

WORK LOCATION: Various positions available throughout LA County

OPENING DATE: 07/17/2020

CLOSING DATE: 07/26/2020

EXAM: R9769B

RECRUITMENT TYPE: Open Competitive

Essential Employees in Public Service

Continuation of court operations is considered essential for our constitutional form of government for providing due process and protecting the public. All Court employees are considered essential employees because they are needed to deliver the statutorily mandated, time-sensitive and emergency services in times of local, state and national emergencies.

ABOUT THE COURT

Los Angeles Superior Court is seeking dynamic, well-qualified, and highly-motivated individuals to fill the position of Judicial and Administrative Support II.

Become part of the Los Angeles Superior Court, where you can give back to your community by working for justice and fairness. Individuals interested in becoming part of a well-skilled, knowledgeable, high performance workforce that rewards performance and creativity should apply.

Los Angeles Superior Court is the largest unified trial court in the United States with nearly 600 courtrooms presided over by 550 bench officers and 4,500 full-time employees. The Court has 38 Court locations, serving 88 cities and 118 law enforcement agencies countywide.

ABOUT THE POSITION

The Judicial and Administrative Support II is responsible for supporting a Supervising District Judge, Supervising Judicial Officer in Juvenile, Judicial Officers at an assigned location, and/or Senior Administrator, Deputy Director, or other equivalent senior-level manager over an operation that covers a district, or which has multiple major functions, by performing difficult administrative support duties (e.g., duties which involve researching and providing options to resolve administrative and organizational problems of moderate scope and impact). In addition, incumbents are expected to exercise care and discretion in the handling of highly-sensitive and confidential information.

For a detailed job description of the general classification, please click here. Please note the requirements in the job description may vary from the requirements in the bulletin. Applicants must meet requirements stated in this bulletin.

FOCUS ON EMPLOYEE SAFETY AND WELLBEING

The Court has implemented various programs that aim to achieve a balance between protecting the health and safety of our employees and delivering statutorily mandated essential services. This includes offering new remote technology options for court users that promote social distancing by both reducing the number of people appearing in person and allowing for more telework opportunities for employees. Please note that this list will be used for multiple positions and telework opportunities may be available for select positions.

The Court offers unbeatable benefits:
Comprehensive benefits plan (with options for medical, dental, vision, disability, and life) | Deferred compensation plan with up to 4% salary match | Retirement plan (through LA County Employees Retirement Association) | Paid vacation and sick leave | 13 paid holidays per year

The Court is also implementing a new Here For You | Safe For You plan that includes:

Required use of face coverings by all judicial officers, employees and all Court visitors, with limited permissible exceptions | Managed social distancing with signs, floor, wall and seating markings inside and outside courthouses | Work with Sheriff’s Deputies to help manage social distancing requirements | Hand sanitizer and wipes offered at entrances, inside courtrooms and other high traffic areas | Enhanced disinfection and cleaning of courthouse facilities, including disinfectant cleaning of many areas twice daily in areas such as courtrooms, Clerk’s Office, and all high- traffic areas, such as hand rails, door handles and knobs, elevator areas and buttons, and escalators

SELECTION REQUIREMENTS:
To qualify, you must meet one (1) of the following options at the time of filing:

Option I: 60 semester (90 quarter) units from an accredited college or university and four (4) years of increasingly responsible administrative support experience.

Option II: Five (5) years of increasingly responsible administrative support experience.

Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.

Licenses; Certificates; Special Requirements:
A valid California Class C driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

EDUCATION VERIFICATION for Option I: To receive credit, a legible copy of your coursework / transcript or diploma (unofficial is acceptable) with the name of the accredited college or university and must be submitted within 10 business days from application submission.

Documentation may be submitted as follows:
As an attachment to your online application. Attachment should be in Microsoft Word or PDF format and should not exceed 10 MB; or

As an email attachment to Jennifer Sao at jsao@lacourt.org. Please use the following subject line: “Judicial And Administrative Support II – Education Verification (Your Name)”.

The Court will not accept documents submitted via fax or postmarks

For a list of acceptable accredited institutions or international universities, please visit http://ope.ed.gov/accreditation, www.chea.org/search, or http://whed.net/home.php.

Foreign studies must be evaluated by an academic credential evaluation agency and deemed to be equivalent to degrees from the United States. For a list of acceptable evaluation agencies, please visit www.naces.org or http://aice-eval.org/members/. Foreign studies submitted without acceptable evaluation will be rejected.

DESIRABLE QUALIFICATIONS:
Knowledge of clerical and administrative support practices and procedures, including filing and record keeping.

Knowledge of Court organization, functions, rules, policies and procedures applicable to assigned areas of responsibility.

Advanced knowledge of word processing, spreadsheet, database, and other standard software to create complex documents and materials requiring the interpretation and manipulation of data.

Excellent oral and written communication skills.

Ability to organize, set priorities, and exercise sound judgment within areas of responsibility.

Strong interpersonal skills.

RECRUITMENT INFORMATION:
Part I: Qualifying evaluation of education, training, and experience based upon submitted application materials and supplemental questionnaire. The applicants with the highest qualifications as determined by this evaluation process will be invited to participate in the examination process.

Part II: Online examination, weighted 100%, covering typing skills, conscientiousness, composure, drive for success, professional potential, customer focus, Microsoft Office 2010 fundamentals, and business writing.

Applications must be filed online. To learn how to apply online, please access the Online Employment Application Guide. Los Angeles Superior Court reserves the right to verify all submitted documentation prior to appointment. The Court will only consider completed applications submitted, along with the required documents, and will reject incomplete applications. A resume will not substitute for a fully completed employment application. To facilitate the full and proper consideration of your work experience, clearly specify what professional experience meets the required job qualifications. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience for each position.

Please provide a current and accurate e-mail address for the Court to communicate with you about this job opportunity. Human Resources staff will notify all applicants of their application status via e-mail. We recommend that you add info@governmentjobs.com to your SAFE SENDERS list to avoid the notification being filtered as spam mail.

Los Angeles Superior Court is an equal opportunity employer. Applicants with disabilities who require reasonable accommodations to participate in the recruitment process can contact the email address provided below. For additional employment information, please click here (Download PDF reader).

Questions regarding this posting may be e-mailed to JSao@lacourt.org.

WHAT TO EXPECT NEXT:
We will notify you of the outcome after each step of the recruitment process has been completed. Applicants who successfully pass each (and all) examination part(s) will be placed on an eligible list which will remain valid for up to one year. Multiple vacancies may be filled using this list.

Exam No.: R9769B

Judicial and Administrative Support II

Applications may be submitted online at

OR via the HR computer kiosk at

Los Angeles Superior Court

Human Resources Administration

111 N. Hill Street, Room 203

Los Angeles, CA 90012