Jr. Proposal Writer

About InfoSend:

InfoSend has provided business process outsourcing services for over 20 years, handling the processing and distribution for over 168 million critical documents annually for industries throughout the United States. Utilizing the most current technology, InfoSend’s customer communication management (CCM) platform offers a single source provider to reach customers with effective and timely communications.

Jr. Proposal Writer:

InfoSend is looking for a full-time Jr. Marketing Proposal Writer. In this role, they will be responsible for creating materials related to Request for Proposal (RFP), Request for Qualification (RFQ), and Request for Information (RFI) in the sales process, as well as developing processes to support company messaging and other assigned tasks. The position drives Request for Proposal development and works with stakeholders across the organization to develop consistent, compelling responses geared towards winning new business.

Responsibilities:

• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval; entering and monitoring tracking data; coordinating requirements with contributors; contributing proposal status information to review meetings; and transmitting proposals.
• Will be responsible for gathering critical information from various departments to formulate a proposal that meets the requirements of the contract, in addition to managing the production and distribution of all working documents.
• Respond to all Sales Related RFP’s working with Sales and Management. Requirements include technical and product specific copy writing and Administration/Coordination Tracking and Management of all responses.
• Ensure that sales contributors are following the outlined processes.
• Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, standards of performance, and evaluation; writing, revising, and editing drafts including organization credentials.
• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.
• Build and manage an RFP intellectual repository to improve response efficiency Work with Product Development/Marketing to develop product specific knowledge.
• Improves proposal writing results by evaluating, recommending and re-designing processes, approach, coordination, and templates from time to time.
• Gathers proposal information by identifying sources of information; coordination submissions and collections; identifying and communicating risks associated with proposals.
• Compile pertinent, compelling proposal sections into a compliant RFP response
• Maintain and update database of written content
• Support Sales staff by providing research support as well as formatting and Word processing proposals.
• Composes responses to client’s RFI; RFP, and/or RFQ in a manner consistent with company’s expectations and standards
• Ability to work successfully with both the sales and operational staff to develop winning proposals.

Qualifications:

• 1-2 years in the proposal writing industry
• Strong interpersonal skills
• High proficiency with MS Office applications including Word, Excel, Adobe PDF, etc.
• Knowledge of Apple and PC Systems
• Creative problem-solving skills
• Strong Research and organizational skills
• Ability to be flexible on hours when necessary
• Must be a strong communicator, verbal and written
• Process improvement oriented
• Must be proactive, meticulous, organized and detail oriented
• Must be able to effectively work with other team members to accomplish multiple tasks in a timely manner
• Due to the nature of preparing proposals, proficiency and ability to understand and use various software to modernize proposals is needed. For example, ability to use Adobe software to develop and insert graphics, headers/footers, tables, charts, and drawings in proposals for professional finished product.
• Skills Required: Presentation Skills, Layout Skills, Problem Solving, Formatting Skills, Deadline-Driven, Process Improvement, and Coordination, Strategic Planning, Market Knowledge.
• Associates Degree in Business Management, Marketing, Communications, English or other discipline that teaches writing skills from an accredited college or university

What we Offer:

• Competitive Compensation Program
• Basic Life Insurance Policy provided by the company at no cost
• Medical, Dental, and Vision Insurance
• PTO/Vacation Package
• 401k plan with generous matching company contribution equal to 100% of the first 3% of compensation and 50% of the next 2% compensation
• Work/Life Balance
• Paid Holidays

Job Type: Full-time

Salary: $20.00 to $23.00 /hour

Experience:

• Proposal Writing: 1 year