Human Resources Assistant (FT)

Job Description

Human Resources Assistant

Monday – Friday 8am – 5pm

Non-Exempt (Full Hospital Benefits)

Salary D.O.E.

Job Summary: The Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. Within this role, the Human Resources Assistant carries out responsibilities in some and/or all of the following functional areas: departmental development, Human Resources Information Systems (HRIS), employee relations, training and development, benefits, compensation, organizational development, executive administration, and employment. The Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of the hospital workforce. The Human Resources Assistant helps with the implementation of Human Resources services, policies, and programs; reports to the Human Resources Manager, and assists hospital managers with HR issues.

DUTIES AND RESPONSIBILITIES:Demonstrates Competency in the Following Areas:
Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the hospital.

Participates in developing department goals, objectives, and systems.

Assists with the tracking of departmental and hospital measures that support the accomplishment of the hospital’s strategic goals.

Participates in staff meetings and attends other meetings and seminars as necessary and to represent the department.

Maintains the HRIS database and generates scheduled and/or requested reports to assist management. Periodically audits the database to ensure accuracy.

Assists in the development and updating of the Human Resources section of the hospital website.

Keeps employee records up-to-date by processing employee status changes in a timely manner.

Maintains personnel files in compliance with applicable legal and accreditation requirements.

Conducts benefit orientations and other benefit training, as requested.

Processes enrollments, changes, and termination of participants in all benefit plans and programs.

Reconciles monthly billing statements against payroll deductions.

Assists employees with any benefit claim issues or concerns.

Schedules participants into mandatory training sessions.

Assists in advertising employee job openings, first internally, and then, externally, in keeping with hospital recruitment policies. Manages the logistics of the recruiting process.

Mails out candidate offer letters as requested and tracks return and/or replies.

Schedules and conducts new employee and contract staffing on-boarding (includes scheduling employee health and hospital tour), and creates ID badges.

Assists with new employee orientation: creates New Employee Orientation Manuals, meets and greets new employees, orders refreshments and lunch, and makes reservations.

Assists in the development and implementation of employee and supervisor handbooks and new personnel policies and procedures.

Participates on various committees to provide Human Resources support and to monitor activities and completion of goals.

Participates in planning and implementing various employee relations and employee satisfaction initiatives.

Orders flowers and cards for employees for events such as illness, death in family, birth, graduation, and so on.

Assumes other duties as assigned by the Human Resources Manager or the CEO.

Secondary Responsibilities- Executive Assistant:
Is trained in and regularly practices backup for the Executive Assistant.

Distributes mail to the CEO

Assists with Board of Trustees meetings: creates board packets, meets and greets arriving board members, orders lunches, makes reservations.

Consolidates and emails out weekly board and management reports.

Coordinates executive travel plans and other arrangements as needed.

A. Professional Communication

1. Maintain confidentiality.

2. Maintain professional relationships and convey relevant information to other staff.

3. Relay information appropriately over telephone and other communication devices.

B. Teamwork

1. Accept assignments based on workload, priority, needs, and the qualifications and competencies of self and of other staff members.

2. Work closely with other staff, co-workers, peers and other members of the health care team to ensure a positive and effective work environment.

3. Initiate problem solving and conflict resolution skills to foster effective work relationships with peers.

C. Professional Development

1. Attend staff meetings, in-services, and continuing education.

2. Contribute to annual reviews of peer performance as requested by the Department Manager.

3. Assist in the development of indicators, thresholds, study methods, and data collection as assigned.

Regulatory Requirements:

• Associates Degree in Human Resources or Business Administration preferred; or a combination of education and experience.
• PHR certification preferred
• Three to five years business, administrative experience.
• Minimum of one-year experience in Human Resources required.

Language Skills:

• Ability to effectively communicate in English; both verbally and in writing.
• Additional languages preferred.
• Excellent customer service skills.

Skills:

• Excellent computer knowledge and skills including WORD, Excel, and Outlook in a Microsoft Windows environment.
• Effective oral and written communication skills.
• Experience in administration of benefits and other HR programs.
• General knowledge of various employment laws and practices.
• Excellent interpersonal skills.
• Skills in database management and record keeping.
• Able to exhibit a high level of confidentiality.
• Excellent organizational skills
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.

Physical Demands:

• For physical demands of position, including vision, hearing, repetitive motion and environment see following description.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Weiser Memorial Hospital is an EEO/AA employer; offering our employees a drug, alcohol and tobacco-free work environment.

Weiser Memorial Hospital complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability or sex.