HR Assistant, Solutions

DSV – Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world’s 5th largest supplier of global solutions within transport and logistics. Today, we add value to our customers’ entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: [[Port Elizabeth]]
Job Posting Title: [[HR Assistant, Solutions]]

BASIC MINIMUM REQUIREMENT – Matric or Equivalent

TERTIARY QUALIFICATION – Advantageous – HR Diploma or studying towards an HR qualification

ADDITIONAL – Candidate may be ABET Tested

JOB-RELATED REQUIREMENTS:

Min 2 years in an HR role for an organisation

Min 2 years actively involved in HR admin related disciplines

Min 2 years exposure to business processes

Min 2 years exposure to recruitment practices

2 years’ experience in IR processes and a sound working knowledge

Excellent communication skills and understanding of the communication flow

Strong accuracy and attention to detail

Ability to plan and self-manage

Ability to use initiative on projects

Proven excellent organisation, presentation and problem solving skills

Proven strong time management skills

Ability to prioritise essential tasks and be deadline driven is essential

Ability to work under pressure essential

Understanding of Bargaining Councils (Road Freight)

Understanding of Change Management processes

Valid driver’s license and own vehicle

ADDED ADVANTAGES:

Articulate and well presented.

Be able to work overtime & flexi time if required (including Weekends and Public Holidays).

Work in a neat and organized manner.

Flexibility in terms of job functions.

Must have the ability to lead and motivate staff/employees.

MIE accredited and trained to conduct pre-employment checks and IMI assessments.

MAIN PURPOSE OF THE ROLE:

To assist the HRBP & HRM to provide aligned and compliant administrative and support services to all employees and business partners, thereby increasing organizational effectiveness.

DUTIES & RESPONSIBILITIES e.g. daily / weekly / monthly tasks:

1. To assist the HRBP (Human Resource Business Partner) and HRM (HR Manager) with the implementation of the Group HR

Strategy through communication and assisting with various projects and initiatives to ensure service delivery to the business

and employees.

Understand Group HR and DSV strategy

Awareness amongst employees of HR Strategy and HR elements in DSV Solutions Business strategy

Attendance at departmental meetings where necessary

Execute identified activities to achieve Business HR and individual priorities

To assist the HRBP & HRM to provide business with the required information and reports to enable them to manage the business unit and operations effectively.

Produce identified reports

100% accuracy of data

On time

To ensure sound employee relations by collating info for business in the use of best HR practices.

Assist with collating information on employee relations using relevant Acts and Agreements (including the NBCRFLI Main Agreement) and giving timeous feedback and guidance

Assist with providing documentation, information and guidance relating to disciplinary actions

Assist with all HR / IR / Payroll related queries

Assist with legislative compliance, Department of Employment inspections, Branch Audits,

Track and report on IOD’s as per procedure

To identify existing and potential problem areas and bring them to the HRBP’s attention.

Inform HRBP of existing and potential problem areas

Make suggestions on how to correct or prevent these proactively

To assist with the implementation of all legislative requirements and policies within the business unit

Demonstrate an understanding of LRA, BCEA, NBCRFLI Main Agreement, COIDA

Ensure required legislation is displayed as per legislative requirements across the operations

To serve on committees / meetings within HR, Operations and Business structures.

Assist with the preparations for all identified meetings

Drive and action the HR related action items and provide relevant feedback to stakeholders

Attend all identified meetings in the appropriate role.

To monitor and record HR costs in accordance with budget to ensure cost saving and effective utilization of allocated funds

Assist with providing information to draw up the HR budget annually

Ensure no total overspend

Provide administrative support and invoice capturing on webcost for HR

HR Data / Information System / Record Keeping Integrity

Load / import / request 100% correct information from start of recruitment and / or payroll process as well as onboarding.

Ensure ongoing data accuracy is verified and/or checked monthly.

Disclaimer: Due to the high volume of applications received, only shortlisted candidates will be contacted. Should an external candidate not hear from us within four (4) weeks following their application, they should consider their application unsuccessful. Strictly fair and non-discriminatory selection procedures will be followed. We use Affirmative Action (AA) measures in an endeavor to redress the disadvantages in employment experienced by designated groups. Where possible, preference will be given to candidates from the designated groups as defined in the Employment Equity Act and in line with DSV’s Employment Equity plans. DSV reserves the right to defer or close a vacancy at any time.

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