HBO Accounts Receivable Reporting Analyst

OVERALL SUMMARY:

Position reports to Manager, Accounts Receivable, and is responsible for the accounts receivable, invoicing and credit/collections process for HBO’s global TV licensing, preparing the monthly accounts receivable snapshots/metrics and forecasting cash receipts and preparing various account analyses.

Candidate must be customer-service oriented and possess excellent analytical, communication, organizational and interpersonal skills. Candidate must have the ability to balance competing priorities in a dynamic business environment. Hands on experience with financial systems (Oracle E-Business is preferred) and strong Excel and Word knowledge are also essential.

PRIMARY RESPONSIBILITIES:

Invoicing and Collections

• Run daily invoice reports and monthly account statements for distribution to customers. Prepare account reconciliations and provide other supporting documentation as required on a timely basis for assigned customer accounts.
• Effectively communicate via emails and telephone daily with customers in order to collection outstanding invoices.
• Escalate issues, customer disputes or unresponsive accounts to supervisor(s) while working with the other Finance team members, Legal and HBOe Operations to investigate and resolve issues.
• Meet periodically with the Programming Sales team to discuss and resolve overdue account balances.
• Obtain, maintain and update tax tracking sheets for assigned accounts for US Residency forms and Withholding Tax receipt documentation.

Cash Application Support

• Provide supporting documentation for all receipts to facilitate timely cash application in Oracle by the team on a daily basis for assigned customer accounts.
• Provide hard copies of applied daily cash receipts to the group’s Executive Assistant to scan on a weekly basis for purposes of providing the support to West Coast Business Affairs.
• Monitor Unapplied Cash Receipts report for assigned accounts, proactively request supporting documentation from customers in order to ensure that the cash is applied within a reasonable timeframe.
• Investigate and work with other department team members to resolve issues relating to cash application (e.g. missing invoices).

Analysis, Reporting and Cash Receipts Forecasting

• Prepare various weekly, monthly and quarterly reports and analyses highlighting key account issues and other trends (i.e. DSO, AR Turnover, Territory analysis and quarterly bad debt analysis by customer).
• Assist in determining the adequacy of the reserve and make recommendations for adjustments based on current economic and industry conditions.
• Assist in the preparation of the monthly Cash Receipts Forecast for assigned accounts to ensure timely and accurate cash flow analysis.
• Act as department resource for reporting needs and assist on ad-hoc and other special assignments as they arise.

REQUIREMENTS:

• BS degree in Accounting or Finance.
• 2+ years of Accounts Receivable / Credit & Collections / finance or accounting related experience.
• Strong oral and written communication skills; ability to communicate effectively with and create materials intended for all levels of management and outside customers.
• Solid experience with and use of sub-ledger and general ledger financial systems (use of Oracle E-Business Preferred).
• Strong spreadsheet applications experience, primarily Excel is required (Pivot Tables, VLOOKUP’s and Macros a plus).
• Strong analytical and organizational skills.
• Ability to organize, to work independently, multi-task, be self-motivated and schedule work effectively in order to meet deadlines.
• Entertainment industry experience, preferably in the area of International Television Distribution.