Financial Assistant I

The Controller’s Office at Oberlin College invites applications for Financial Assistant I. This is a full-time, 12-month Administrative Assistant position reporting to the Assistant Controller.

Responsibilities

The incumbent will have responsibility for performing a variety of duties related to the processing and maintenance of the Banner Finance System and the entry of accounts payable documents into the accounting system and will perform the following (but not limited to the following) duties:

Essential Job Functions

•Monitor control reports for errors, out-of-balance situations and incomplete or duplicate transactions.

•Respond to Oberlin College employee and vendor inquiries regarding payment of reimbursements and invoices.

•Process incoming mail, date and segregate vendor invoices by categories and dates.

•Sort and match incoming invoices and receiving reports with open purchase orders.

•Review documents for accuracy, completeness and conformity to rules, regulations and laws.

•Verify accounts charged and make adjusting entries required to correct computation errors and other discrepancies.

•Reconcile and audit monthly vendor statements and employee travel advances.

•Prepare payment requests.

•Type checks and prepare journal entries for special bank payments.

• Review of Accounts Payable batches, as needed.

•Assist in the periodic auditing of vendor information and reportable 1099 MISC and 1099 K transactions throughout the calendar year.

•Type and edit routine correspondence.

•Assist in performing task-oriented, detailed testing of systems; preparing documentation and organizing results and updating the ERP system validation tables as needed.

Marginal Job Functions

•Assist in maintaining records of departmental authorizations for access to Banner Finance modules.

•Assist with lunch and morning/afternoon break office coverage.

•Other related duties as assigned.

Required Qualifications

High school diploma and at least 3 years of recent working experience in a computerized accounts payable or accounting office with a relational database system (or equivalent combination of education and experience); keyboarding speed of 40 wpm; knowledge of functions and inter-relationships of the Finance System and sub-modules; strong working knowledge of computer applications including Microsoft Word and Excel and database management; good verbal, written and interpersonal skills; work experience demonstrating the ability to organize and prioritize projects with attention to detail and a high level of accuracy and timeliness; and favorable references.

Desired Qualifications

Working knowledge of Banner; Associate degree in accounting or related field.

Quick Link for Posting

http://jobs.oberlin.edu/postings/4561

Compensation

This Pay Grade 5 Administrative Assistant position is to be filled at a monthly salary rate of $3,496.99 ($41,964 annual) or the appropriate transfer or contractual rate, and includes a generous benefits package.

Special Instructions to Applicants

Applicants chosen for interview will be contacted to take keyboarding, Microsoft Word and Excel tests and also 10-Key, Data Entry: Vendor and Data Entry: Invoice tests in the Human Resources Office prior to the scheduling of interviews. Candidates must pass all tests in order to be eligible for an interview.

Any offer made to an external candidate is contingent upon satisfactory completion of a comprehensive background investigation.

Documents Needed to Apply
Required Documents

Optional Documents