Hotline: 678-408-1354

Financial Assistant

Northwestern University Evanston, IL 60208 Information Technology

Full Job Description

  • Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
  • Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
  • Provides administrative &/or clerical support.


    • Specific Responsibilities:

    Budget:

  • Maintains & tracks individual budget accounts.
  • Updates calendar, spreadsheets, templates & forms; monitors submissions.
  • Completes reconciliation procedures.
  • Creates summary reports.

    • Analysis, Statements & Reporting:

  • Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
  • Creates reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
  • May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

    • Transactions:

  • Completes & maintains transactions in enterprise systems.
  • Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
  • Reviews; ensures approval based on alternatives regarding practice & policy.
  • Troubleshoots problems.
  • Performs vendor/account research as needed.
  • Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
  • Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
  • Enters information into database.

    • Grants &/or Awards:

  • Completes post award accounting.
  • Sets-up sub-contracts &/or start-up research accounts.
  • Processes subcontract payments according to rules & regulations of granting agencies.
  • Corrects charges to various accounts.

    • Administration:

  • Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
  • Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.

    • Training:

  • Assists with training of new staff members


    • Performs other duties as assigned.


    Minimum Qualifications:

  • High school diploma or the equivalent.
  • 3 years accounting &/or bookkeeping or other relevant experience.


    • Minimum Competencies: (Skills, knowledge, and abilities.)

  • Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
  • Familiarity with financial reporting.
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    Eltas EnterPrises Inc.
    3978 Windgrove Crossing
    Suite 200A
    Suwanee, Georgia
    30024, USA
    contact@eltasjobs.com

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