Finance Manager – Administrative Center & Library

Finance Manager

Pierce County Library System

Pay Rate: $68,744 – $100,942 annually, FLSA exempt, non-union represented.

Schedule: Forty (40) hours per week. Schedule is Monday – Friday: 8 a.m. – 5 p.m. Schedule is subject to change. Must be able to work evenings and weekends, substitute for other staff, and attend meetings.

Application Requirements: In addition to completing the application, please also include a cover letter and resume . Position is open until filled with first review at 8 a.m. on Friday, April 28, 2017 . Applications received after the deadline and resumes received without cover letter will not be considered.

Position Summary:

Plans, coordinates, and manages the operations and activities of the Pierce County Library System’s Finance Department; develops and administers financial policies and procedures; maintains the General Ledger and Chart of Accounts; manages the Library’s cash investments; conducts budget and financial analyses; oversees payroll function; prepares a variety of financial records and reports; provides technical support to management personnel and staff regarding financial matters; oversees and coordinates assigned finance projects; acts on behalf of the Finance & Business Director as required; and supervises assigned personnel.

Supervisory Relationships:

Reports to the Finance & Business Director; supervises assigned staff.

Essential Functions:

Class specifications are intended to provide a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

• Ensures the delivery of high-quality, customer-focused services; assists in ensuring the Library’s services appropriately meet the needs of the community.
• Oversees and coordinates departmental operations including accounting, payroll, financial reporting, and auditing.
• Develops, implements, and administers Finance Department policies and procedures; establishes departmental goals, objectives, and priorities.
• Hires, trains, supervises, disciplines, and evaluates the performance of assigned personnel; ensures staff compliance with Library and departmental policies, procedures, and regulatory requirements. Represent the Library in labor management matters.
• Provides technical support and guidance to management personnel and staff regarding financial matters.
• Analyzes operating results, economic indicators, and budget variances in preparation for budget modifications and ongoing budget processes.
• Participates in budget processes and provides input in relation to the preparation of the Library’s annual budget.
• Manages the Chart of Accounts; compiles, analyzes, creates, and posts journal entries and/or other adjustments to the General Ledger.
• Oversees payroll function and ensures that it is timely, accurate, contemporary, and focused on the customer;
• Oversees weekly branch financial reports; produces monthly summary reports and conducts financial analyses for department heads.
• Reconciles branch receipts, prepares bank deposits, and reconciles bank accounts.
• Prepares and submits weekly deposits to the County; reconciles Library financial information to County records.
• Prepares invoicing for all billable contracts and grants; generates and disseminates related reports; coordinates with vendors, customers, and staff regarding billing matters.
• Reviews incoming billing and financial documentation for timeliness and appropriateness.
• Provides financial reports as required by various outside agencies including the Washington Secretary of State, BOT, US Census, Internal Revenue Service, and/or other parties.
• Participates in planning, coordinating, and issuing bonds and other debt instruments.
• Manages and maintains the Library’s cash investments.
• Coordinates audit activities and responds to inquiries by external auditors.
• Oversees and coordinates finance projects including systems conversion as assigned.
• Acts on behalf of the Finance & Business Director in his/her absence and performs related duties including reviewing and processing requisitions.
• Creates and leads cross-functional teams and collaborative efforts; develops and maintains relationships with multiple departments. Serves as a member of the Library’s Leadership team.
• Demonstrates punctuality and regular and consistent attendance.
• Brings matters of public concern regarding waste, inefficiency, corruption, discrimination, and safety to the attention of Library Management.
• Accurately communicates the Library’s policies to members of the public in all job-related contacts.
• Positively reflects Pierce County Library’s mission, vision, and values to members of the public and to staff.
• Performs other duties as assigned or required.

Required Knowledge of:

• Principles and practices of finance, accounting and payroll.
• Regulations and standards governing departmental activities.
• Current trends and developments in the field of finance, accounting and payroll.
• Processes for preparing and administering budgets.
• Financial records, reports, and documentation.
• Automated financial systems and software.
• Supervisory principles, practices, and methods.
• Computers and Windows-based software.
• Customer service standards and protocols.

Required Skill in:

• Demonstrating PCLS’ Leadership Competencies.
• Managing and coordinating finance and accounting operations.
• Ensuring compliance with regulations governing financial activities.
• Conducting financial analyses, providing budgetary input, and monitoring expenditure.
• Maintaining the Library’s General Ledger and Chart of Accounts.
• Preparing a variety of financial reports, records, and documentation.
• Supervising, leading, coaching, and delegating tasks and authority.
• Communicating effectively verbally and in writing.

Minimum Qualifications:

• Bachelor’s Degree in Accounting or Finance, and
• Five years financial management experience; OR
• Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job.

Licenses, Certifications, and Special Requirements:

• Certified Public Accountant (CPA) certification is desired.
• A valid Washington State Driver’s License is required.
• Must pass local police and Washington State Adult/Child Abuse records check prior to hire.
• The ability to work evenings and weekends on a rotating schedule and to adapt to schedule changes on short notice is required.

Working Environment and Physical Requirements:

• Work is performed in a standard office environment.
• Subject to sitting, standing for extended periods of time, walking, bending, reaching, crouching, climbing ladders, and lifting of objects weighing up to 30 pounds unassisted or 50 pounds with assistance.

Benefits:

• Sick Leave
• Medical, Dental, and Basic Life Insurance
• Long-Term Disability
• Vacation
• State Retirement System
• Employee Assistance Program
• Employees have an opportunity to participate in the Tax Sheltered Annuity Program and the Deferred Compensation Program
• Additional life insurance for the employee and family is available through payroll deduction.

Re
quired

Skills
Required

Experience