Finance Manager

The Finance Manager will control and manage the implementation of the accounting systems in the field office, and collect and process IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. The Miami office has a current budget of $4+ million with multiple federal, state and private contracts and grants. This position reports to the Executive Director.

RESPONSIBILITIES:
Finance

• Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles.
• Review all accounting transactions to ensure proper coding and enter all transactions into IRC’s accounting software.
• Prepare monthly financial reports and submit to IRC NY as per scheduled due dates.
• Reconcile field office’s database against HQ’s database on a monthly basis and investigate and resolve difference in coordination with the Executive Director and Regional Controller.
• Facilitate any external or internal audit.
• Prepare financial reports to various donors as per contractual obligations. Submit reports to the donors after obtaining sign off from the Executive Director and/or relevant Program Manager.
• Supervise the field office’s banking arrangements.
• Prepare annual and quarterly cash budgets and submit the monthly cash transfer requests.
• Prepare the Regional office’s annual operating budget as per the HQ guidelines.
• In coordination with the Executive Director and the US Programs Budget officer, prepare the field office’s annual operating budget as per the guidelines from US Programs Headquarters.
• Prepare “grant-specific” monthly actual to budget reports and submit to appropriate colleagues for approval. Submit approved reports to the Executive Director.

Administration & Internal Controls

• Coordinate the protection of the organization’s assets by implementing IRC’s Internal Control procedures.
• Review current service agreements for cost effectiveness and recommend changes as appropriate.
• Maintain grant and contract files for all programs.
• Develop and/or update office specific procedures to increase efficiency and effectiveness.
• Assist the Executive Director in other areas as required.

REQUIREMENTS:

• Bachelor degree with a minimum of five years accounting experience, preferably non-profit;
• Previous experience working with federal grants, preferred;
• Solid computer-based accounting skills, including Sun Systems, spreadsheets and various other financial related software programs;
• Proficient in general office software programs like MS Word, Excel, Email and Internet;
• Excellent verbal and written communication skills;
• Proven ability to work as a team member in a cross-cultural environment;
• Ability to prioritize and manage time effectively; and
• Ability to effectively work with HQ through telephone, email and other correspondence.