File Clerk

The Louis Stokes Cleveland Veterans Affairs Medical Center is recruiting for a File Clerk. TheFile Clerkwill function in Health Information Management sectionin Patient Care Administrative Service. TheFile Clerkduties include:

Scanning, importing, indexing, quality control, and destruction of health and administrative information.

Scanning various documents into imaging software and assuring scanned documents are associated with the correct patient, note, or administrative date in the Computerized Patient Record System.

Reviewing image quality in the Vista Imaging display software.

Reviewing documents for appropriate scanning criteria.

Preparing documents to be scanned.

Indexing documents scanned or imported from other sources using clinical or administrative configuration setup in the imaging software.

Maintaining confidentiality of all records and follows procedures for destroying health information in paper or electronic format.

Work Schedule: Monday – Friday, 8:00am – 4:30pm

Position Description (PD) number: 91917-A

Relocation Expenses: Relocation expensesare notauthorized for this position.

In order to qualify for this position, you must meet the following requirements within 15 calendar days of the closing date listed on the announcement:

Time in grade: Applicants who are current Federal employees and have held a General Schedule (GS) grade at any point in the last 52 weeks must also meet time-in-grade requirements. For a GS-04 position you must have served 52 weeks at the GS-03 level.

Applicants must be eligible under the VA Interchange Agreement, having served continuously for at leastone year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: https://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/ .

All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service.

Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service.

In addition to the qualification above you must also have:
General Experience: You mustpossess one year of general experience equivalent to the GS-03 level in the Federal service to qualify for the GS-04. General experience is defined asprogressively responsible clerical, office, or other work that indicates the ability to acquire theparticular knowledge and skills needed to performthe duties of the File Clerk. Examples ofgeneral experience include: Reviewing files for accuracy and completeness; maintaining paper or electronic filing or record systems; adding, removing, or retrieving information from paper or electronicfiles or records; categorizing information for filing; searching files, documents or other sources for information; entering data into computer; responding to requests; processing incoming forms, records, or other documents; and operates standard office equipment (i.e. telephone, computer, fax, photocopier etc.).

OR

Education : You must possesstwo years ofeducation above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

OR

Education and Experience: You must possess a combination of experience and education to qualify at the GS-04 level. This will be computed by firstdetermining the total qualifying experience as a percentage of the experience required for the grade level; then determining the education as a percentage of the education required for the grade level; then adding the two percentages. The total percentage must equal at least 100 percent to qualify for the grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements: The physical requirements of this position are mostly sedentary. Work may alsoinvolve walking, standing, and bending. There may be lifting and carrying of records and boxes, usually not to exceed 50 pounds, and the pushing of loaded carts when retiring records.

Please use this Checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

The following documents are required:
Resume (when listing previous employment please include month and year).

Responses to the Occupational Questionnaire (If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible).

If you are currently employed in the federal government, include your most recent SF-50 showing title, series, and grade.

If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade in addition to your last or most recent SF-50 indicating proof of status. Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.

If prior military service, include all copies of your DD-214 or proof of service as well as proof of disability, if applicable.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 “Application for 10 Point Veterans Preference” with required proof as stated on the form. For more information, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx .

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options . The Vacancy ID of the job opportunity announcement is 1951396.