Exercise and Training Specialist (Program Specialist) – REVISED

Under general supervision by the Operations Manager, the purpose of the Portland Bureau of Emergency Management’s (PBEM) Exercise and Training Program is to ensure Emergency Coordination Center (ECC) readiness by developing and maintaining protocols and aligned software applications for working in the ECC; training ECC responders and City staff, developing, conducting and evaluating exercises designed to test and enhance the City’s capabilities. The Exercise and Training Specialist position must work closely and successfully with City bureaus, regional emergency management partners, private sector, and volunteer organizations during the planning, training and exercise processes.

The selected candidate will be required to staff the City’s Emergency Coordination Center (ECC) during emergency activations and planned events and to occasionally work during non-business hours and weekends. Additionally, the selected candidate will be required to serve as a PBEM Duty Officer on a rotating basis which involves monitoring emergency situations, maintaining communication with government officials and the public, as well as activating the ECC as necessary. Those with the knowledge of theory, principles, practices, techniques and technology in the field of Emergency Management, or similar fields, and of training and exercise design and preparation are encouraged to apply.

For more information, please see additional duties and responsibilities below under Additional Position Information and Optional Information Session.

TO QUALIFY:

The following minimum qualifications are required for this position:

THE RECRUITMENT PROCESS:

An evaluation of each applicant’s training and experience, as demonstrated in their resume and cover letter, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

ADDITIONAL INFORMATION:

Applicant Instructions

Applicants must submit a cover letter and professional résumé online, specifically focused on your qualifications for this position as identified in the “To Qualify” section of this announcement in accordance with the following Application Instructions:

Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement.
• Your résumé should support the details described in the cover letter.
• If you are requesting Veteran’s Preference, as identified below, please describe in your cover letter any transferable skills obtained during your military service and how they relate to each of the required minimum qualifications under the “To Qualify” section above.

Your résumé and cover letter should be no more than a total of four (4) pages combined. Do not attach materials not requested .

All completed applications for this position must be submitted online no later than 4:30 pm, on the closing date of this recruitment. E-mailed and/or faxed applications will not be accepted .

If you are requesting Veteran’s Preference , attach a copy of your DD214 / DD215 and / or Veteran’s Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran’s Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran’s Preference documentation must be submitted no later than 4:30 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.

Additional Position Information

Duties and responsibilities include:

• Enhancing user-friendly software applications and associated documentation including program policies, operating and administrative procedures; systematic program management work such as user feedback tracking and responsive enhancements, vendor initiated patches and upgrades, quarterly user audits, user support services, and evaluating applications for strengths and weaknesses.
• Designing drills, workshop, tabletop, functional and full scale multi-agency exercises consistent with the concepts and principles of the Homeland Security Exercise and Evaluation Program (HSEEP) to evaluate bureau-specific and citywide response software applications, plans and procedures; completing quality assurance and quality control checks on software systems prior to exercises.
• Creating, tracking and maintaining relevant training and exercise metrics; completing, synthesizing and presenting data analysis; preparing after action reports and ensuring improvement plan schedules are followed; monitoring conformance with program budget and other city, state and federal requirements; developing narrative and statistical program performance reports and recommendations.
• Provide City staff training and technical support on mass notification software, City ECC procedures and associated emergency management topics; research best practices nationally and apply within the exercise and training section; develop and maintain ECC responder and emergency contact databases.

Questions?

John DiGrazia, Senior Human Resources Analyst

Bureau of Human Resources

John.DiGrazia@portlandoregon.gov

(503) 823-4034