Executive Secretary

Job Summary:
Purpose and Scope:
Executive Secretaries provide secretarial and clerical support by relieving managers of basic administrative and office duties. Assignments may involve work of a confidential nature and require a basic knowledge of the policies, practices and procedures of the company, group and/or department.

Essential Responsibilities:
1. Assembles and analyzes information, prepares reports, agendas and memoranda.

2. Prepares answers to routine mail and inquiries.

3. Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.

4. Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.

5. Prepares and processes expense reports.

6. Prepares and proofreads correspondence, reports, and other material.

7. May take dictation and transcribe notes.

8. May plan layout of reports and statistical tables.

9. Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines.

10. May perform special projects that pertain to departmental goals as directed by supervisor.

11. Under limited supervision, provides routine administrative support for a department or administrative unit.

12. Researches and obtains information for routine reports and special assignments.

13. Compiles and analyzes data, and prepares reports for action by superior.

14. Investigates assigned problems using established company or department policies and practices to determine method of research, data and information requirements and analysis techniques.

15. Work generally requires a broad working knowledge of departmental and company policies, programs, and product lines.

16. May provide guidance and work leadership to lower level clerical or secretarial staff.

17. Performs all other position related duties as assigned or requested.

Perform all other position related duties as assigned or requested.

Work Environment, Physical Demands, and Mental Demands:
Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines. Position may require the ability to pass and maintain a Security Clearance. Position may require travel.

Other Responsibilities:
Safety – Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality – Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance – Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Minimum Requirements:
Education: High school diploma or equivalent preferred. Advanced business school/secretarial training preferred. Experience: 3+ years of secretarial experience. Good oral and written communication skills; working knowledge of word-processing and integrated software applications; organizational skills and ability to perform detail-oriented work are required. Position may require the ability to pass and maintain a Security Clearance. Position may require travel.

Due to the nature of the work must be a US Citizen

Dual Citizenship not permitted