Executive Assistant II

Overview and Responsibilities
This position is responsible for providing administrative support to the EVP Marketing.

Responsibilities to include, but not limited to:

• Manages executive’s calendar and schedules/coordinates meetings and appointments
• Screens and responds to incoming calls and correspondence
• Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required.
• Light research duties
• Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.
• Draft emails
• Organize Print and AV Materials and help manage digital asset system
• Process and track billing and file expense reports
• Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)
• Performs administrative duties such as filing, typing, ordering supplies and copying documents
• Other ad hoc duties as required

Basic Qualifications

• Minimum 2 years of related experience
• Tech Savvy & familiar with Apple systems (Mac/iPads)
• Must be very organized and detail oriented; have the ability to manage multiple high priorities and proactively anticipate/manage time efficiently
• Ability to multitask and deliver under tight deadlines with a calm manner
• Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

Additional Qualifications
Desired skills:

• Bachelor’s Degree preferred
• Experience in the entertainment industry, ideally in marketing. Candidate should have a strong passion for creative advertising and movies.
• Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising
• Good relationship building skills
• Excellent organizational skills and attention to detail
• Ability to prioritize and meet deadlines
• Self-motivated

Eligibility requirements:

• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must be able to show eligibility to work in the United States