Executive Assistant – Entry Level

Job Summary:

• Provide executive support top C level executives.

Key Responsibilities

• Manage the scheduling of executive meetings on both a local, regional and global level
• Prepare reports and coordinate special projects and plans as well as develop correspondence
• Manage the scheduling of board meetings and related activities
• Maintain appointment and calendar events
• Oversee the coordination of VISAs for the company
• You will be responsible for solving complex international travel arrangements
• Create and manage extensive expense reports
• Help in preparing board material and presentation material, as well as confidential documents
• Allocate incoming and outgoing communication and maintain file system
• Follow-up activities necessary to see projects or assignments to completion
• Be able to manage your own time and projects independently

Qualifications

• Experience
  • Experience in a support position with a high level of administrative knowledge and diversification
  • Bachelor’s degree

• Skills / Competencies
  • Excellent communication and interpersonal skills
  • Excellent organizational and time management skills
  • Assertive and outgoing
  • Able to handle a high level confidentiality
  • Prioritization skills and clear decision making skills
  • Attention to detail
  • Working knowledge of grammar and composition
  • Ability to work well both independently and within a team
  • Self-motivated, service oriented, and flexible including additional hours when necessary
  • Prior experience with computer applications
  • Proficient with Microsoft Word, Excel, PowerPoint and Access