Executive Assistant » EltasJobs

Provide administrative support to a Managing Director and other senior leadership, that may span across various teams and within the department and/or business unit. Coordinate management, department or professional(s) schedule(s) including travel, meetings, prepare documents and facilitate catering. Ability to proactively identify needs, plan and prioritize projects based on events under delegated autonomy to support recurring business needs. Regularly demonstrates strong organizational and project management skills, adept at multi-tasking, interpersonal, and verbal/written communication skills. Organize documents for various reports, briefings, and conferences. May serve as a communication liaison between various levels of personnel by relaying instructions and information, and following commitments through to completion. Identify and escalate complex problems to management and/or professional(s) for their direct involvement. May troubleshoot and resolve moderate level problems within defined scope, policies and/or procedures. Responsible for helping facilitate large scale meeting/events such as the annual department offsite, team building events etc… Must be proficient in Microsoft Office: Word, Outlook, PowerPoint, Excel, WebEx, Visio and coordinating video conferences along with other audio visual requirements. Should be comfortable interfacing with senior leaders in other departments (such as the CEO and other SOC members). Have a proven track record of being a team player and working well with others. Must have a can do attitude with the ability to prioritize heavy work load.

Coordinate management, department or professional(s) schedule(s)
Arrange conference calls, organize and coordinate meetings including audio visual, PowerPoint and WebEx
Manage travel arrangements
Anticipate and identify executive’s needs, plan and prioritize projects
Locate and organize materials for various reports, briefings, and conferences
Gather and compile requested information, prepare invoices, perform research as assigned
Draft reports, prepare presentations
Prepare correspondence, maintain records and/or SharePoint/Exchange content with some interpretation of data
Collaborate and work with l other administrative staff to achieve goals of the executive team
Event Management-Department Offsite/Onsite
Relay instructions and information across Teams and/or department and follows commitments through to completion
May assist with coordinating cross functional project timelines
Other administrative duties as assigned

4+ years experience in a related executive support role
High school diploma required with advanced education preferred
Proficiency in Microsoft Word, Excel and PowerPoint, Outlook, WebEx, Visio, Video Conference
Proficient level of administrative support and may include drafting reports, conducting research or data presentation
Requires strong organization and coordination, multi-tasking, interpersonal and verbal/written communications skills
Military experience may be substituted in lieu of education and/or experience