Executive Assistant

PLEASE CONFIRM YOUR SALARY EXPECTATIONS

The newly updated, Bahamian culture-infused resort, sitting atop five miles of pristine beach on Paradise Island has embarked on a new chapter tied to a meaningful connection with the ocean, Bahamian culture and the spirit of the resort’s over 7,500 employees. Atlantis, Paradise Island features five distinct properties from the iconic The Royal to the original Beach, the newly refurbished Coral to the recently built luxury properties, The Cove and The Reef.

The resort’s immersive programming includes Dolphin Cay, a 14-acre marine mammal habitat and state-of-the-art education center; Aquaventure, a 141-acre magnificent waterscape; The Dig, a maze of underwater corridors with views of marine life; Atlantis Kids Adventures (AKA) for children ages 3-12 and CRUSH, a cutting-edge teen club. Other amenities feature the 30,000 sq. ft. tranquil Mandara Spa, on-property movie theater, the award-winning 18-hole Tom Weiskopf designed golf course and renowned Atlantis Casino. Also known as the culinary destination in the Caribbean, the resort boasts a collection of 40 restaurants, many helmed by renowned chefs.

Atlantis. Bahamas At Heart.

Job Summary

Provide day-to-day administrative support to the Chief Marketing Officer in New York office. Manage and maintain the Marketing budget to ensure accurate forecasting to meet annual budget goals.

Key Responsibilities

• Handle all executive administrative tasks for CMO including, but not limited to:
• Maintain an accurate and detailed calendar for the CMO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Prioritizes the CMO’s tasks and projects daily, monitor all emails, documents, or materials requiring input and/or approval
• Screen all communications to the CMO, with a particular focus on email management
• Organize internal and external meetings for the CMO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes
• Manage all travel arrangements and reservations for CMO
• Complete and submit expense reports in a timely manner
• Provide special project support to the CMO, liaising with the project management team as required
• Coordinate marketing team workflow: marketing calendar, marketing plan and weekly reports
• Coordinate weekly updates with FLL office
• Work with CMO on meeting agendas and handouts for executive meetings and Quarterly Updates
• Manage Marketing budget for Atlantis, Paradise Island, including but not limited to budget planning, project tracking, invoice processing and preparation of monthly forecast analysis for Senior Management and Finance Team.
• Maintain historical reference of all advertising samples and media buy detail.
• Provide support required to execute on-property photo/video shoots (when needed); including but not limited to budgeting, communication with on-property teams and obtaining Ministry of Tourism approvals.

Position Requirements:

• Knowledge of Microsoft office – specifically PowerPoint, Excel
• Demonstrate initiative, enthusiasm and the ability to multi-task
• Ability to act quickly and prepare materials for unplanned meetings or requests
• Strong proof-reading, administrative and attention to detail skills
• Self-motivated and enthusiastic individual

Job Type: Full-time

Experience:

• supporting marketing executives: 1 year (Required)

Education:

• Associate (Required)