Executive Assistant

Job Title: Executive Assistant

Reports To: Director of Human Resources

Northpoint Recovery is a growing organization dedicated to providing a safe, therapeutic environment where those struggling with addiction can build a foundation for their recovery and gain a clear vision of hope. Northpoint is a unique setting that provides affordable and effective alcohol and drug addiction treatment, with facilities located in Boise, Idaho and Seattle, Washington. Organizational values include humble, inspired, heart and conviction. Our commitment to excellence means doing good for others and engaging in innovative empirical based treatment. In short, our mission is to help people get their lives back and show them respect and empathy in the process.

Northpoint has an opening for an Executive Assistant in our Meridian, Idaho administrative office.

POSITION SUMMARY: As a key member of the Northpoint team, the EA provides executive administrative support to the President & COO, CFO, VP of Operations, and Director of Human Resources. This person will compose correspondence, gather data, prepare reports, and conduct research. Also, the EA will perform clerical functions such as answer/transfer telephone calls, receive visitors, arrange conference calls, book and manage travel, schedule meetings, and event planning. Work assignments involve information of a confidential nature and requires a thorough knowledge of Company policies, practices, and procedures. The ideal candidate has strong critical thinking skills, takes initiative, is self-motivated, and technologically savvy.

ESSENTIAL RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Executive Assistant to the Executive team, which involves duties containing highly sensitive and confidential information
• Gather data and conduct research for various projects
• Compose a wide variety of correspondence, reports and other documents
• Arrange travel, maintain Executive team’s calendars, manage and coordinate events
• Plan meetings, including scheduling, agendas, securing meeting locations, catering, and other logistics
• Receptionist responsibilities to include answering incoming telephone calls, determining purpose of callers, and forwards calls to appropriate personnel or department. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Receives, sorts, and routes mail daily
• Assist in maintaining the Company’s vendor contracts
• Plan and coordinate corporate group functions such as teambuilding, pot lucks, lunches, and holiday parties
• Consistently works as part of a team (locally and/or remotely) and must have the ability to interact with others in a professional and respectful manner
• Physical presence in the work location while consistently working a pre-established work schedule
• Maintain a professional office environment
• Participate in cross training to meet the business needs

QUALIFICATIONS/REQUIREMENTS FOR POSITION:

• Minimum 4 years’ experience in Executive level administration or similar role, preferably in a physician, hospital and/or health care setting
• Experience with a fast-paced, high-growth company with multiple entities and geographic locations preferred
• A team player who values collaboration, mutual support and team cohesion

PREFERRED KNOWLEDGE AND SKILLS:

• Superior interpersonal and communication skills
• Extremely organized and detail oriented with a strong commitment to accuracy
• Handle regular activities without prompting and advise in advance with issues or delays
• Able to handle confidential material in a reliable manner
• Excellent communication skills; ability to communicate clearly and concisely, verbally and in writing
• Strong interpersonal skills to handle sensitive situations
• Social ease and a demonstrated ability to build relationships with a variety of different people and personality types
• Ability to perform several tasks concurrently with ease and professionalism
• Strong sense of urgency and ability to effectively prioritize workload in a fast-paced environment
• Solid experience with office management systems; Proficiency with Microsoft Office Suite

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Job performed at a desk in front of a computer
• Requires heavy use of mouse and keyboard
• Indoor office environment
• Exposure to emotionally impaired patients/clients is possible, though this position is not located in a treatment facility setting, and patient/client interaction will be infrequent

CONDITIONS OF EMPLOYMENT:

• Completion of a tuberculin screening during first week of employment
• Completion of a pre-employment drug screening, post-accident and random for upon reasonable suspicion of use
• Completion of orientation and required paperwork prior to reporting to work
• Demonstrated computer literacy
• Completion of CPR/First Aid Training within first 90 days of employment
• Attendance at all mandatory staff development and training
• Completion of Health and Welfare background check

This job description is not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with this job. It is meant to be an accurate reflection of the principal job elements essential for making fair pay decisions about jobs.

Employees with potential access to protected health information must comply with all procedures and guidelines governed by HIPAA.

Northpoint offers excellent compensation and benefits packages.

Job Type: Full-time