Executive Assistant

Executive Assistant

Classification: Exempt

Reports to: President/CEO

Summary:

The executive assistant will assist the President/CEO, at a board and executive level, across several organizations; allowing interaction with for-profit and non-profit entities. This position provides high-level administrative support by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-Type reports, memos, letters and other documents using word relevant computer software.

-Answer phone calls and direct calls to appropriate parties or take messages.

-Record, type and distribute meeting minutes.

-Greet visitors and determine whether they should be given access to specific individuals.

-Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.

-Perform general office duties such as ordering supplies and maintaining records management database systems.

-File and retrieve corporate documents, records and reports.

-Open, sort and distribute incoming correspondence, including faxes and email.

-Make travel arrangements for executives.

-Record keeping (Light Bookkeeping)

-Managing corporate minutes, records and filing

-Assisting with HR and payroll

-Office management (maintaining supplies)

-Coordination of matters related to professional advisors

Competencies:

-Communication Proficiency.

-Time Management.

-Collaboration Skills.

-Personal Effectiveness/Credibility.

-Flexibility.

-Technical Capacity.

-Stress Management/Composure.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.

Required Education and Experience:

-High school diploma.

-Five years of administrative experience.

Preferred Education and Experience:

-Associate’s degree or bachelor’s degree.

Job Type: Full-time

Required education:

• High school or equivalent

Required experience:

• Administrative Support: 5 years