Executive Administrative Assistant

Quantum Research International, Inc. (Quantum) is a certified DoD Contractor providing services and products to US/Allied governments and industry in the following main areas: (1) Cyber Security/Intelligence Programs Support; (2) Command, Control, Communication, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR); (3) Space Operations and Control; (4); Warfighter Support and Logistics; (5) Weapon System Analysis; (6) Acquisition Support; (7); Test and Evaluation; and (8) Audio/Visual Technology Applications. Quantum’s Corporate Office is located in Huntsville, AL, but Quantum actively hires for positions nationwide and internationally. We pride ourselves on providing high quality support to the U.S. Government and our Nation’s Warfighters. In addition to our corporate office, we have physical locations in Arlington VA; Hampton Roads, VA; Bel Air MD; Colorado Springs, CO; and Shalimar, FL.

Mission:

Executive Administrative Assistant

Quantum is currently seeking an experienced Individual will serve as direct administrative support to the Senior Vice President/Chief Marketing Officer (CMO), and Senior Vice President/Chief Operations Officer (COO).

Responsibilities

Executive Administrative Assistant

Individual will provide professional executive administrative support and proposal development support to include duties such as:

• General administrative duties:

• Typing; answering phones; taking messages; making appointments and maintenance of appointment schedule, planning business travel (domestic and international),organize & coordinate meetings & interactions with senior military, civilian and corporate management personnel

• Meeting planning, capture of meeting minutes, monthly corporate reports, and other tasks as assigned. o Coordinate items for the weekly Corporate Executive Meetings
• Assist the CMO in the development, preparation, and management with major proposal efforts. o Analyze RFP requirements: identify required responses, gaps, and inconsistencies and craft questions seeking clarification.

• Able to creatively present complex solutions clearly in written proposals for government agencies. Edit material for structure, accuracy, organizational consistency, and appropriateness of content.
• Recommend changes in scope, format, content, restructuring, and rewriting as required for proposals created by others.

• Maintain document repositories of completed proposals and track outcome.
• Assist the CMO in the creation and maintenance of ISO 9001:2015 records.
• Data base Management:
• Maintain tracking log and data bases for business opportunities, proposal, and other business documents.
• Assist in the development and update of other specialized data bases using Microsoft Access.

Requirements

Executive Administrative Assistant

• Bachelor’s degree Engineering, Business, or English
• Minimum five years’ experience writing and editing technical, management, or proposal documents.
• Strong communications skills, fluent in both oral and written English.
• Above average skills in Microsoft Office products Excel, PowerPoint, and Word. Ability to understand and create moderately complex formulas in Excel.

Individual will need to be very professional and people friendly as the position will require daily interface with a broad range of senior people. Ability to adapt in a fast paced environment is a must. Individual must be a team player with exceptional multitasking ability and excellent oral and written communication skills.

Applicants selected may be subject to a government security investigation and must meet eligibility requirements for access to classified information.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity/Affirmative Action Employer.