Creative Operations Assistant

With its broad roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Warner Bros., Warner Classics, and Warner Music Nashville; Warner/Chappell Music, one of the world’s leading music publishers, with a catalog of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the groundbreaking global distribution company for independent artists and labels.

Job Title: Creative Operations Assistant

A little bit about our team:

The Creative Department at Atlantic Records is responsible for creating all visual elements that are used to brand, identify and market the artists under the Atlantic and Warner Bros. roster, through album packaging, advertisements, promotional materials and special edition packaging. The department is also responsible for creating brand identity for Atlantic Records and Warner Bros. as a label and pitch campaigns that create revenue streams for the marketing and sales departments.

Why this could be your next big break:

The creative assistant is an organized individual who does not get rattled easily. In a climate where artwork is needed more than ever, this role is geared towards making sure the team has all they need to focus on the design aspect of the artwork. We will be creating systems to make sure the workflow is as smooth and seamless as possible. You will be dealing with almost all the departments at the company to make anything surrounding artwork is on order. From contract and invoices, to organizing and producing photo shoots, this is a great opportunity to make an impact in a great department at an amazing company.

Here you’ll get to:

Daily Responsibilities

• Provide full administrative support for VP of Creative Services and Creative Director including but not limited to answering phones and managing Outlook calendar
• Provide secondary support to Art Directors such as office supply orders, concert ticket requests, and assistance coding Concur expense reports
• Create and manage high-volume requests of all creative contracts for assets between outside vendors (photographers/designers, etc.) and Art Department on a daily basis
• Serve as the liaison between artist management, photographers, art directors, and designers for invoices and contracts regarding photo shoots and album/single packaging
• Serve as the central point of contact for all financial inquiries between vendors and Art Department
• Process and submit high-volume requests of creative related invoices through WMG accounts payable using Ariba and SAP; open and track purchase orders for Art Department using Ariba
• Create new vendor requests through WMG vendor maintenance system and follow through to completion; including troubleshooting and assisting vendors in documentation completion
• Manage and report on allocated art budgets to remain cost-effective and update invoice tracker to keep ongoing record of invoices paid to date

Ongoing Responsibilities

• Facilitate all art/merch/marketing tool requests from outside departments and funnel to available art directors
• Provide requested artwork to outside departments and vendors or point them to appropriate department to provide
• Coordinate and book travel for off-site photo shoots for Creative Director, Photographer, and Art Directors within the Creative department using BCD travel and make schedule for Creative Director
• Manage expenses for Creative Director and VP of Creative Services using Concur Solutions on a bi-weekly basis
• File all documents (invoices, contracts, deal memos, travel itineraries, etc.) in online database ‘The Box’ in addition to physical artist folders in-office
• Coordinate with HR to submit intern request forms for new or extended interns each semester
• Monitor office/art supplies inventory and prepare orders to maintain proper levels via corporate Staples website

Rockstar candidates will have/be:

• Strong administrative skills
• Ability to build a rapport with colleagues, vendors, and artists/managers
• Strong customer service/great comminucation skills
• Budget management ability
• Motivated
• Confident
• Organization Agility/Ability
• Self-sufficient
• Detail oriented
• Works well under pressure

It would be music to our ears if you also had:

• Experince with our Primary Software: Ariba, SAP, Concur Solutions
• Experince with our Secondary Software: Mac, Microsoft Office, Adobe Creative Suite

• Working knowledge of Adobe Photoshop

Why join us?

Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company’s DNA.

Consider a career at WMG and be a part of one of the biggest forces in music today.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.

Warner Music Group is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances.

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