Corporate Paralegal (Entry Level) – Spring 2017

About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.

We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.

With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.

We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, business and securities litigation, government enforcement, antitrust, and privacy and data security.

Ropes & Gray is an equal opportunity employer.

JOB SUMMARY:

Participate as a team member and assist attorneys and paralegals in the Corporate group. Assist with the recovery, drafting and filing of basic corporate documents including certificate of incorporation, amendments, and uniform commercial code financing statements. Assist with managing, filing, proofreading and drafting all documents and correspondence related to funds. Availability for overtime and flexibility for travel are required.

Please note the expected hire date for this role is Spring 2017.

ESSENTIAL FUNCTIONS:

Track and maintain corporate minute books, board books and stock records.

Track, calendar and maintain deadline-driven documents.

Complete and file various forms with the IRS, including Form SS-4 (Application for Employer Identification Number).

Draft and process legal response letters in connection with audit requests in compliance with established firm processes.

Assist in the preparation of stock certificates, financing statements, and other corporate documents as requested.

Retrieval of certified copies of corporate documents, certificates of good standing and legal existence and related documents from state officials for corporate transactions or when otherwise requested.

Perform public searches of all kinds, including federal and state lien searches, financing statement, and secretary of state records; prepare charts to illustrate results.

Assist with SEC filings and searches within the SEC’s EDGAR database.

Review printer proofs (proofreading).

Assist in closing binder preparation and distribution, and with other corporate document distributions.

Assist with tasks in connection with closing of corporate transactions, including preparation of signature page packets, tracking execution status of documents and the maintenance and organization of corporate closing rooms, whether physical or electronic.

ESSENTIAL CAPABILITIES:

Must demonstrate the ability to maintain strict confidentiality of the firm’s internal and personnel affairs.
Ability to interact effectively with all levels of personnel, including management and support staff.
Ability to be a proactive self-starter, who understands the details within a much larger context.
Ability to embrace new processes and incorporate new technology to meet client demands as they evolve.
Must be flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks.
Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
Ability to plan, organize and carry out multiple related activities.
Ability to work in a multi-office environment.
Ability to influence at all levels of the organization.
Ability to work effectively in a culturally and educationally diverse environment.
Must pay attention to details and have the ability to follow up and follow through.

OTHER RESPONSIBILITIES:

Performs other work-related duties as assigned by the Corporate Paralegal Manager and Corporate Paralegal Coordinators.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

The successful candidate will have a bachelor’s degree from a top-ranked institution. The position will involve significant contact with lawyers and paralegals at the Firm and requires strong interpersonal and communication skills. The candidate must be a demonstrated self-starter who is both highly organized and a team player.

WORKING CONDITIONS:

Normal office environment. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of all essential functions, responsibilities or requirements.