Coordinator Event Marketing, US Sports Grassroots

Purpose:
Responsible for managing key event logistics, project coordination and administrative services in support of the Sports Marketing Grassroots team.

Key Accountabilities:
Responsible for managing key logistics for all assigned consumer and corporate events. (Transport/ Catering/ Lodging/ Flights)

Drive project coordination for consumer and corporate events while supporting Event Managers and Coordinators with the development of strategic event marketing plans.

Create presentation materials that outline plans for event briefs.

Manages and tracks event inventory as a whole and for all individual consumer and corporate events.

Manage communication between key internal stakeholders and external agencies regarding event timelines and calendars including resolution of issues that arise to ensure timely results.

Track and reconcile all event budgets when needed and be the lead for processing all event invoices.

Owns and maintains department event calendar.

Owns and maintains historical information on the shared drive.

Process promotional orders in SAP.

Provide general administrative support when needed to Head of Event Marketing and team.

Knowledge Skills and Abilities:
Ability to manage and drive multiple event logistics set and maintains timelines.

Knowledge of event industry terms and commonly used documents is critical.

Experience and knowledge of meeting planning (room set-up, catering, production / basic AV, etc.).

Excellent communication skills are critical.

Ability to be Independent, ambitious and a self starter.

Ability to maintain a professional attitude in fast paced, changing environments.

Ability to work independently under little guidance.

Ability to cope and manage change.

Ability to effectively communicate to all levels within the organization.

Advanced knowledge of industry-standard software, including the Microsoft Office Suite (Excel, PowerPoint and Word)

Qualifications:
Four-year college or university degree, emphasis in marketing or communications preferred.

Equivalent combination of education and/or experience may be substituted for degree.

One year Event related experience required.

Sport enthusist preferred.