Coordinator » EltasJobs

Reporting to the Senior Assistant Dean for Student Affairs, the incumbent provides comprehensive administrative support for the day-to-day operations of the SIPA Office of Student Affairs (OSA).

Key Duties:
Programming Support: Provides support with preparations and programming for Fall and Spring orientations, graduation and other OSA events and initiatives; duties include coordinating programs and staffing and producing materials for the events.

Communication Assistance: Assists in reviewing the accuracy of the information and forms on the OSA web page and other OSA online resources, and updates such content. Creates and maintains a master calendar of all OSA projects and processes. Handles broadcast emails and announcements to students and other recipients; maintains distribution lists used by OSA. Assists with summer email communications with new MIA and MPA students. Directs and/or answers queries from current and admitted students submitted online and via email, as well as directly from students in the office.

Document Preparation: Designs and produces recruitment posters, various applications, in-house manuals and other forms as needed. Produces form letters for students for visas, employment and other verifications of status.

Examination Support: Schedules and proctors proficiency exams, notifies students of results, and coordinates recording of results in student files and SIS records. Acts as liaison between OSA and language departments, and updates language proficiency information. Assists with exam accommodations and proctoring for ODS-approved students and make-up exams.

Other Duties:
Schedules disciplinary hearings and acts as rapporteur for the same.

Provides support for SIPA registration; duties include processing registration transactions using the Student Information System (SIS).

In the absence of the Administrative Assistant, assists with reception and general office management.

Performs related duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

High school diploma or its equivalent required. Minimum of three years of full-time related experience required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Must have excellent communication, interpersonal and organizational skills. Familiarity with Microsoft Word and Excel essential. Proficiency in accessing and manipulating mainframe databases essential.

Special Instructions

Preferred Qualifications

College degree strongly preferred. Prior work experience in a university setting preferred. Knowledge of Student Information Systems desirable.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:
HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting