CONTRACT ADMINISTRATOR III

Department Information

THIS ANNOUNCEMENT IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY

About Us

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

Employee wellness programs

Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans

Medical and dental health plans

Paid life insurance

Short and long-term disability coverage

10 paid holidays per year plus vacation and sick leave

Excellent work-life programs, such as flexible schedules, training opportunities, and more

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to http://www.tgslc.org/borrowers/public-service/

The Office of Administrative Solutions (OAS) within CDHS is a strategic support unit that provides business partnerships to help CDHS programs achieve their goals. This OAS team is driven, hard-working, forward-thinking, positive, innovative, personable, and focused on service. OAS provides accounting, contracting and procurement services for a budget in excess of $2 billion; financial reporting for dozens of unique programs; payroll and human resources services for over 5,700 employees; leadership and support related to information technology and business resources; maintenance for over 330 buildings and 3.7 million square feet of property; and assists programs with long-range infrastructure and capital asset planning. Our goal is to ensure these services are efficient and of high quality so that CDHS can achieve its goal of being the most effective 21st century human services agency in the U.S

The division of contracts and procurement exists to purchase, warehouse and distribute all commodities and services required by CDHS under state rules and regulations and by using the State of Colorado competitive bidding process to provide best quality for lowest prices. To advise DHS users and vendors regarding rules, regulations, policies and procedures.

Description of Job

What You’ll be Doing:
This position will review contracts, assist in procurements, and work in the State’s accounting system.

Responsibilities Include:
Review contracts and vendor agreements for legal sufficiency and negotiate terms with vendors;

Manage accounting transactions and modifications with in the State’s accounting system;

Work with stakeholders on contractual and procurement processes of the State and coordinate efforts with them to correct errors, negotiate contract modifications and resolve issues of compliance;

Develops and manages relationships with vendors;

Reviews and recommends solutions to Purchasing Manager and/or Purchasing Director regarding challenges from vendors/bidders, violations of procurement statutes or rules, and CORA (Open Records Requests) related to procurement activities.

This position will receive questions from vendors about how to submit responses to solicitations. This position will review the Procurement Code and answer these questions accordingly;

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:
Education: Graduation from an accredited college or university with a bachelor’s degree in a field of study related to law, procurement, government, business, accounting, management, business administration, finance, public administration, or related field.

AND

Experience: Two years of professional experience in, business, accounting, law, procurement, or related field.

Substitutions:
A combination of work experience in completing and drafting contracts and/or other support contract support documents which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor’s degree.

A master’s or doctorate degree from an accredited college or university in business related degrees may be substituted for the bachelor’s degree and one year of general work experience.

Preferred Qualifications and Essential Competencies:
The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

A Juris Doctorate Degree

Experience with procurement and contracting

Interpreting law and/or para-legal experience

Project management skills

Ability to multi-task various projects and ability prioritize work-load

Knowledge of financial tracking systems

Accounting and finance knowledge

Strong verbal and written communication skills

Attention to detail

Able to work independently

Colorado Resource Engine (CORE) experience

Conditions of Employment:
Must be willing to submit to and able to successfully pass a criminal background check

Must possess and maintain a valid Colorado driver’s license and be able to travel to meetings at various locations, conferences, and training, with occasional overnight travel

APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; your resume and cover letter will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked “SEE RESUME” will not be considered.

Please attach a copy of your Resume & Cover Letter

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of up to 6 candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process. Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment at CDHS.

Former employees of the Colorado Department of Human Services (CDHS) who were disciplinary terminated or resigned in lieu of termination must disclose the information on your application and may not be eligible for employment at CDHS.