Contract Administration Analyst

Important Note: Recruitment will close on Tuesday, 11/24/2020 at 11:59

PM.

We are LAUSD. We are at the forefront of innovation in public schools,

with the serious work of tailoring the learning environment to better serve

our community. Here, you will have the opportunity to exercise your

potential in the business of education.

Department or School Site The District is currently recruiting for regular (40 hours/12 months)

Contract Administration Analyst positions.

LAUSD Procurement Services Division

https://achieve.lausd.net/procurement

The Procurement Services Division is made up of the following Branches

which may have Contract Administration Analyst vacancies:

Procurement & Contract Administration Branch

https://achieve.lausd.net/Page/1698

The Procurement and Contract Administration Branch manages the

acquisition of various supplies, equipment, professional services and

general services through a variety of competitive, fair, and ethical bidding

methods. Efforts are centered on leveraging the District’s aggregate

buying power to reduce acquisition costs, maintain quality and ensure

timeliness of delivery or service.

Facilities Contracts Services Branch

http://www.laschools.org/new-site/contracts/

The Facilities Contracts Services is responsible for Construction, and

Professional Services.

THE IDEAL CANDIDATE:

The ideal candidate for Contract Administration Analyst has strong

experience developing complex procurements, developing and analyzing

qualifications and experience criteria for contracts, or writing complex

contracts. S/he has experience with various procurement types,

developing, writing and administrating contracts, and takes accountability

for his/her work, adheres to principles, and maintains neutrality in bids

and contract negotiations.

Additionally, the ideal candidate possesses the ability to thoroughly

check and analyze contracts and responses to Requests for Proposals

(RFPs) or Invitation for Bids (IFBs), or Requests for Qualifications

(RFQs) to ensure accuracy, consistency, and relevance to the contract

request or conditions, while maintaining the confidentiality of all related

information.

The ideal candidate is highly organized and has the ability to manage a

large workload independently. S/he has a customer focus and keeps all

stakeholders informed of the procurement process and additional steps

or requirements to ensure timely awards and proper contract

administration. The ideal candidate demonstrates initiative, and is

responsive to departmental or client needs without being directed. The

ideal candidate has utilized Microsoft Word, Excel, PowerPoint, Outlook,

and Access in a professional setting, and has exposure to contract

databases such as LexisNexis or Dunn and Bradstreet (D&B) and has

exposure to contract and program management operating systems such

as SAP, Maximo, Consolidated OnLine Information Nexus (COLIN) and

Project Information Controls (PIC).

Furthermore, s/he will be leading meetings, performing interviews and

oral presentations to internal and external stakeholders, and therefore

must be able to articulate information in a coherent, educated manner

both orally and in writing.

Project

Benefits BENEFITS:

Insurance: Paid premiums for your choice of several medical, dental,

vision, and life insurance plans.

Retirement: Membership in the California Public Employee Retirement

System (CalPERS).

Vacation: Two weeks of paid vacation to start. Three weeks after five

years of year-round paid service.

Paid Holidays: 12 days.

Job Duties/Responsibilities POSITION:

A Contract Administration Analyst provides journey-level work in support

of contract administration activities associated with the development

and/or negotiation of complex procurement, construction, general and/or

professional services contracts.

TYPICAL DUTIES FOR THIS POSITION:

specifications for Requests for Proposals (RFPs), Invitations for Bids

(IFBs), Requests for Qualifications (RFQ), and other contract related

activities.

amendments, and change orders to maximize value and minimize cost of

goods and services to the District.

most cost effective methods of procuring goods and/or services under

IFBs, RFPs, and RFQs.

and the source selection and evaluation process with administrators,

customers, contractors, and other interested parties to clarify statement

of work issues and coordinate responses regarding technical issues

during the RFP process.

contractors, and other interested parties to clarify bid requirements and

specifications and to coordinate responses regarding issues during the

IFB process.

to maximize value and minimize cost of services to the District.

policies and California Education and Public Contract Codes.

prepares award recommendations for management review consistent

with established policies.

For a complete class description, please visit https://lausdjobs.org/,

under *Employee Resources* and selecting *Job Descriptions.*Entrance

requirements are representative of the minimum level of knowledge, skill,

and/or abilities.

Minimum Requirements MINIMUM REQUIREMENTS:

Education:

Graduation from a recognized* college or university, preferably with a

degree in engineering, business or public administration, finance, school

business administration, law, or related field. Experience in addition to

that listed below may be substituted for the required education on a

year-for-year basis for up to two (2) years provided that graduation from

high school or evidence of equivalent educational proficiency is met.

Experience:

Three (3) years of professional** contract administration experience

comprised of one or more of the following facets of contracting:

General Services contracting.

administration.

Special:

A valid California driver license and the availability of private

transportation, or the ability to utilize an alternative method of

transportation.

Please note: Each year of experience is equivalent to full-time

experience, defined as 40 hours per week. Any paid, part-time

experience will be converted to its full-time equivalent.

**Professional contract administration experience is defined as: gained

experience in positions requiring a college level education or its

equivalent, in which the primary job duties dealt with contract

administration.

standards to recognize education, the LAUSD accepts regional

accrediting agencies recognized by the California Commission on Teach

Credentialing for degrees.

To determine if your high school, college, or university is considered

recognized by an accrediting agency the LAUSD accepts, please visit

https://lausdjobs.org/instructional-assistants/, under “Which Colleges
and Universities are Recognized?”

To verify the degree requirement, an unofficial transcript or degree

MUST be attached to your application. An official transcript or degree

must be upload by the time of the interview.

Note: Candidates who have completed college or university course work

at an institution in a country other than the United States, must obtain a

complete evaluation of foreign transcripts and degrees.

Please be sure to request a “Detailed” evaluation report. The original of
this degree evaluation must be presented. For more information on

Foreign Transcript Evaluation please visit

https://achieve.lausd.net/Page/7876

Employment Selection Process The selection process may consist of one or more of the following; a

Training and Experience Evaluation (T&E), a Technical Project, and/or a

Technical Interview. After applications are reviewed and determined to

meet the minimum qualifications, qualified candidates will move on to the

next phases of our selection process.

Application materials (your candidate profile and supplemental

questionnaire) will be evaluated in relation to the background,

experience, and competencies identified for successful performance in

this job. For this reason, it is highly recommended that your application

materials clearly show all of your relevant background and specialized

skills, knowledge, and abilities

This is a competitive process as we anticipate a number of well qualified

candidates for this recruitment. Please make sure that you describe in

DETAIL, your experience, education, and training that most closely

relates to this position in the on-line application.

In your application you may include a professional resume, but it will

NOT be in lieu of a detailed application.

It is imperative that your application reflects your true and accurate

background.

Furthermore, if you have assisted in an interim or other temporary

assignment or worked out-of-class for a significant and specified duration

of time, include the contact information of your immediate supervisor

during that assignment and be prepared to present verification from the

official (local district superintendent, department administrator, or

supervisor) validating your claim.

PLEASE NOTE: Qualified Candidates will be required to present an

unexpired government identification, original social security card, original

degree or official transcripts, at the time of the test. If you are unable to

attend the scheduled test date, rescheduling is NOT guaranteed.

Please be sure to include correspondence from @lausd.net as an

approved sender so that messages aren’t accidentally placed into your

spam/junk e-mail folder.

Please make sure to check your email on a regular basis as all

notifications regarding this recruitment will be sent via email.

Application Process PLEASE NOTE: Our application system is only compatible with Internet

Explorer and FireFox, on a desktop/laptop computer.

DO YOU NEED TECHNICAL ASSISTANCE WITH THE ON-LINE

APPLICATION?

Please visit www.lausdjobs.org and scroll to the bottom of the page to

email helpmeapply@lausd.net.

The Los Angeles Unified School District intends that all qualified persons

shall have equal opportunities for employment and promotion.

Reasonable accommodations in completing an application and testing

are available to individuals with disabilities. Please call (213) 241-3455

for more information.

If you have any questions regarding this recruitment, please contact

Letjan Lecarnaque at, Letjan.Lecarnaque@lausd.net

Additional Posting Information Selection and promotion are based on a competitive employment

assessment process. Candidates who pass all parts of the assessment

process are placed on a hiring (eligibility) list based on their assessment

score. Hiring departments may make job offers to candidates on the top

three (3) ranks of the hiring list.

An eligibility list is typically active for a minimum of 12 months and/or has

fewer than three (3) ranks. As such, please register for job alerts in the

event that the list expires prior to the list’s expiration date.

The eligibility list/hiring list resulting from this employment

assessment/testing process may be used to fill open positions in related

job classifications.