Capital Projects Coordinator

Triview Property Management is seeking a versatile, energetic, friendly, person with a background in architecture and/or construction to serve as the Capital Projects Coordinator for our property management teams. The role will include:

• Working with Property Managers to understand the scope and nature of capital projects (masonry, roofing, plumbing, electrical, etc) at the buildings we manage.
• Meeting with contractors to gather bids for projects, and helping property managers and Board members interpret and compare bids.
• Writing and posting project updates to keep Board members, managers, and vendors informed of project status.
• Managing change order approvals quickly and efficiently.
• Ensuring that all required paperwork is centrally organized, including bids, fully executed contracts, vendor certificates of insurance, change orders, invoices, and lien waivers.
• Working with TriView Management to bill back customers for capital project work.

We value the following attributes and skills:

• A background in architecture of construction. You don’t have to be a specialist in any area of construction, but you should be conversant in many areas. Basic knowledge of roofing, masonry, carpentry, plumbing, and/or electrical will be very useful to your ability to help customers make important decisions.
• Excellent writing skills. Our customers require thoughtful, concise, timely responses to their concerns. Much of this communication occurs over e-mail. You will have to be a good writer to deftly manage these interactions (which are sometimes with difficult personalities!).
• Excellent technology skills. Most of your day will be spent managing data on your smartphone or computer. You should be comfortable using our property management software, working with files of all different types, producing documents in Google Apps, providing project updates in Basecamp, etc. More than any specific skill, you should be comfortable with the web, and able to learn new technologies quickly and with minimal supervision.
• Excellent interpersonal skills. You will have to manage a wide range of personalities with a wide range of opinions, both over the phone and in person. You should be a friendly, outgoing person who can represent the company well in all situations.
• Flexibility and humility. We approach our business with a start-up mentality. That means that you need to be willing and able to do what is necessary to please customers and advance the business, whatever that may be. There are aspects of this job that are not glamorous; you must be comfortable with that, and willing to pitch in and do what needs to be done.
• Excellent organizational skills. You will be working with hundreds of owners divided among a portfolio of properties spread all over Chicago. Mistakes and oversights can be costly. We have established excellent, efficient systems to facilitate this work, but you need to have strong organizational skills and be attentive to detail to use the systems effectively.
• The ability to work independently. Because this is a growing business, you need to be comfortable working alone or independently at times. We will provide training and set goals, and will provide the technology and systems for you to achieve those goals, but we don’t micromanage you. You will be empowered to make decisions, and will be held accountable for your decisions.
• A sense of humor. In this job, you will encounter all kinds of people and situations. Most will be very pleasant, but some will be difficult. You must be able to distance yourself a bit, and enjoy the absurd parts of your job. Without a good sense of humor, you will struggle!
• Reliable transportation. We will need you to visit properties regularly. You will be reimbursed for the cost of mileage on your vehicle.

If this sounds like a good fit, read on! Here is what we are offering in compensation, benefits, and professional development:

• Salary of $45,000 – $55,000, depending on experience, with opportunity for growth.
• 10 vacation days + holidays.
• Health, dental, and vision benefits.
• Short-term and long-term disability at no cost to the employee.
• Budget for training / professional development.

To apply, please e-mail a cover letter and resume.

We look forward to hearing from you!