Business Support Analyst II

This Announcement is Open to the Public

Business Support Analyst II

Who We Are
The Georgia Department of Revenue is the primary tax-collecting agency for the state of Georgia. The Business Operations team serves as a critical part of the Finance Division and is primarily responsible for the management of fleet, property, and surplus across multiple divisions within the agency.

What we offer

An environment of encouragement and professional growth.

A chance to make a difference by being a part of a driven and dynamic organization

A comprehensive benefits package including paid sick & annual leave, and competitive compensation.

We look for the Business Support Analyst II to have an eye for detail and accuracy. They will function as the Finance Division contact for requesting supplies, entering requisitions into PeopleSoft, submitting invoices for payment, and delivering supplies to the requestor while maintaining an accurate inventory of standard stock items. The role calls for an individual with excellent communication skills required when assisting internal customers and the DOAS Fleet Management & Surplus Property units with resolving issues.

The Business Support Analyst II will work closely with the Business Services Manager and will be responsible for:

Working with divisions to maintain inventory list of all offices. Conducting and maintaining current inventory of all documents for insurance and audit purposes while ensuring all active assets are correctly entered into the Asset Manager and conducts periodic inventory of items and maintaining files of pictures and logs for asset management.

Ensuring all capital assets are correctly recorded in PeopleSoft and assisting/conducting periodic and annual inventory of items. Working with Finance office and Facilities to reconcile capital assets in Peoplesoft with current asset list.

Maintaining financial records including blanket purchase orders, vouchers, receipts, quotes, and invoices. Entering and tracks purchase requisitions for the Finance Division. Obtaining purchase order items and deliver items to staff members. Tracking purchase orders for Finance and submits invoices for payments related to all areas of finance.

Submitting vouchers for payments of all current leases, ARI billings, and WEX invoices.

Reconciling vehicle inventory in PeopleSoft and ARI – matching and correct. Ensuring all old assets are removed and vehicles are aligned with ARI reports. Working with DOAS to manage surplus process. Ensuring ARI reporting system information is correct and up to date.

Maintaining department’s inventory of WEX fuel cards. Adding new/delegated drivers in WEX system. Issuing new cards and replacing cards when needed. Updating information for WEX reports and issue information to division head. Compiling information for audit reports monthly. Sending WEX Exception reports to Division Directors for response and works with Division Directors and DOAS to provide justifications.

Sending DriverCheck (“How’s my driving?”) reports to Division Directors and working with Division Directors and DOAS to provide driver information and ensuring required training is completed.

Pulling Driver Motor Vehicle Reports on all new applicants, and annually on all employees to ensure only safe drivers are operating state vehicles. Maintaining all records on the Shared drive.

Ensuring MV-1 reports are current and updated for all DOR staff assigned vehicles on DOAS website.

Aiding Division Fleet Coordinators with tracking DOR vehicles and ensuring maintenance is completed as required.

Applying for and receiving titles and license plates on all agency vehicles. Renewing registrations and license plates on annual basis in April. Handling surplus of vehicles including reporting to DOAS, showing vehicles, removing license plates and decals from vehicle, and transferring to new owner.

Managing car rentals, leases, vendors, contracts, inventory, and property control.

Ensuring accessibility of information by sorting and filing documents on the shared drive to promote teamwork and cooperation in support of excellent customer service.

Which qualifications are required? Applicants will not be considered unless they possess the following:
Bachelor’s degree in related field from an accredited college or university AND two years of experience related to area of assignment.

Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

**Note: Candidates selected for an interview may be required to complete an assessment/exercise during their interview process that will measure the following essential criteria:

The Essentials: In addition to meeting minimum entry requirements, selected applicants must be able to demonstrate ALL of the following:

Professional knowledge of principles, practices, rules and regulations of fleet management, property and surplus.

Experience with ARI Insights and WEX Clearview or similar fleet applications to aid judgement and decision making

Demonstrated skill to process requisitions and invoices on purchases for equipment, services, and supplies.

Proficient knowledge of PeopleSoft requisition processes.

A high level of accountability, organizational skills, and ability to establish and maintain inventory and tracking information.

Intermediate level or higher, for using Microsoft Word, Excel, and PowerPoint utilized to effectively communicate business results

The Preferred: The ideal candidate may possess a combination of the following:

PeopleSoft Requestor Certification

Attention to detail and high-level Microsoft Excel and Word abilities

Three years’ experience with direct responsibilities related to three or more of the following:

Inventory Management

Fleet Management

Entering PeopleSoft requisitions

ARI Insights

WEX Clearview

Tracking inventory

Working with DOAS on surplus processes

Position Status & Pay Grade: Unclassified – K
Salary: $37,000 – $44,000
State Personnel Board Rules for current State Employees
478-1-.12 Salary
478-1-.15 Changes to Employment Status

Location: Century Center Office – 1800 Century Blvd NE, Atlanta GA 30345

Important:

All selected applicants for Department of Revenue positions are subject to a State of Georgia tax records check and a criminal background investigation before final approval to begin work. Additional background processes may be in place for some positions, such as law enforcement. In addition, the highest level of education indicated on your Team Georgia Careers Profile will be verified.

If you need an accommodation due to disability for any part of the employment process, please contact Human Resources Office at (404) 417-2154.

Due to the large volume of applications received by this office, only applicants selected for interview will be notified for final applicant selection. Human Resources maintains the discretion to close the job announcement prior to the closing date if a significant number of applications are received.

Equal Opportunity Employer:
The Department of Revenue is an Equal Opportunity Employer and does not discriminate on the basis of color, race, national origin, age, sex, religion, or disability. This policy statement applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, transfer, demotion, compensation, training, and termination.

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Qualifications:

Bachelor’s degree in business or related field from an accredited college or university AND Two years of experience related to area of assignment. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Contact Name – External: Marcie Hunter

Contact Email – External: marcie.hunter@dor.ga.gov