Business Office Manager

JOB SUMMARY:

Ensures all Business Office operations are functioning accurately and timely for proper generation of management reports and cash flow. Follows legal guidelines and instructions by the medical record service or Health Information Manager to ensure prompt completion, filing and retrieval of the medical record.

QUALIFICATIONS

• Four years of college or equivalent with emphasis on Business Administration.
• Minimum of two years business management experience.
• Proficient in MS Office applications which include Outlook, Word, Excel, and PowerPoint.

OCCUPATIONAL EXPOSURE

Office Envrionment

RESPONSIBILITIES:

Supervision of all office functions including reception, admitting, medical records, accounts payable management and accounts receivable management. Responsible for staff adherence to all Business Office Policies and Procedures.

• Holds periodic staff meetings to assure coordination of efforts.
• Conducts periodic performance reviews on all Business Office Staff.
• Monitors work load and personnel needs of Business Office.
• Trains, develops and motivates Business Office Staff.
• Prepares and provides analysis of monthly financial and management reports.
• Prepares and ensures processing of all invoices in accordance to Accounts
• Payable Policies.
• Monitors cash flow and assists accounting department with monthly analysis.
• Responsible for daily cash management procedures. Receives and accounts for all cash received in accordance to Center Policy.
• Disburses and ensures disbursement of cash in accordance to Center Policy.
• Reviews insurance contracts to assure accurate contractual reimbursement and collections and adherence to Business Office policies and procedures.
• Maintains good working relationships with insurance payers.
• Maintains good working knowledge of insurance payors reimbursement requirements and updates Business Office personnel on an as needed basis.
• Maintains inventory of forms and office supplies.
• Resolves problems with billings, collections and medical records.
• Prepares analysis reports for annual outside audit.
• Maintains all office computer systems and programs.
• Responsible for verification that the backup process is maintained on a daily basis.
• Ensures that all staff personnel adhere to the Center’s Integrity of Data Systems Policy
• Ensures all computer system warranties, upgrades and maintenance contracts are maintained.
• Reviews all business procedures and recommends adjustments to Chief Financial Officer on an as needed basis and as required by regulatory standards.
• Monitors fee schedule and submits suggested changes to Chief Financial Officer.
• Periodically reviews computerized fee schedule and that all changes to fee schedule, once approved have been implemented in computer system
• Ensures that yearly coding changes have been made in the computer CPT data file.
• Assists Chief Financial Officer and Chief Executive Officer in development of annual budget.
• Assumes any other responsibilities that may be assigned by the Chief Financial Officer on an as needed basis.
• Ensures on a daily basis that patients and their relatives are dealt with in a professional and courteous manner by the Business Office personnel
• This position is Monday through Friday with working hours in accordance to position needs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The employee must be able to life and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.

The employee must be able to stand and/or walk at least five hours per day.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time