Bookkeeper

Bookkeeper

Overview: The Bookkeeper is part of a small team that’s driven by our common goal at Sightglass — delivering the highest quality achievable while employing the most mindful practices possible. While this position is focused on the financials, we welcome applicants who are interested in learning about what we do, and why we do it. The Bookkeeper position processes all Accounts Payable and Accounts Receivable, reconciles the company accounts, and provides clerical support to the Accounting Department. The Bookkeeper will report to the Accountant and Financial Controller.

Responsibilities:

ACCOUNTS RECEIVABLE

• Create invoices daily for wholesale accounts, third party technician work, and internal company purchases
• Review and approve equipment quotes for Wholesale Department
• Enter new accounts and items into accounting system as needed
• Facilitate daily shipping label needs
• Handle all customer payment deposits via check, credit card, and EFT; properly record all in accounting system; direct correspondence as needed
• Review and evaluate A/R Report weekly; send past due payment notices, hold notifications, and statements to customers

ACCOUNTS PAYABLE

• Record bills for checks, ACH’s, and auto-debits into accounting system; correspond with vendors regarding invoice and statement discrepancies
• Bill pay planning for all vendor payments, company purchases including travel, wholesale equipment orders, supplies
• Additional cash and transfer planning for company bank accounts
• Process bill pay, print bill payments/checks
• Send payment notifications to vendors
• Collate proper payments/check stubs with bills and file processed bill payments and check stubs in vendor files
• Set up auto-debits with vendors
• Research un-cashed checks and contact vendors
• Submit online payments and process ACH’s

RECONCILIATION & GENERAL LEDGER

• Import and code daily debits and credits for all accounts
• Facilitate sales entry
• Reconcile bank accounts monthly
• Enter charges and reconcile credit card statements monthly
• Record and process employee reimbursements
• Other month-end closing processes as directed

REPORTING

• Assist with budget v. actual reporting for company travel, retail events, staff events
• Provide other department managers with periodic reporting as directed by Controller

GENERAL DEPARTMENT TASKS & REQUIREMENTS

• Order office supplies
• Sort and distribute mail
• Occasional back-up phone coverage for office admin position and assist with general inquiries
• Manage and organize emails efficiently
• Maintain historical records by filing documents and managing storage process
• Create new files/systems as needed or required
• Adhere to all company policies and protocols

NEW SYSTEMS IMPLEMENTATION

• Assist with implementation of inventory system
• Assist with system-wide shipping integration

FUTURE TASKS

• Implement paperless record keeping system and upkeep
• Review and record payroll and audit payroll related benefit bills
• Other duties as assigned based on time available after new systems implementation and increased locations opening

Skills and Knowledge:

• Outstanding written and verbal communication with managers, all staff, vendors, and retail customers
• Must be very organized and able to prioritize to meet deadlines in a fast-paced, dynamic environment
• Strong attention to detail and adherence to accuracy
• Self-directed and independent, with the ability to work closely with team members
• Open to incorporating new manual and technological tools to improve job efficiency
• Maintains excellent attendance and punctuality
• Is resourceful in challenging situations
• Is motivated, positive, flexible, professional, and dedicated

Qualifications:

• Associates’ degree in Accounting, Business Administration, or other related field, preferred (or equivalent combination of experience and education)
• 3 years minimum bookkeeping experience in a professional, high-volume office environment
• Must have 2-3+ years experience with Quickbooks; Quickbooks Enterprise experience preferred
• Ability to learn online database programs
• Proficient in Microsoft Word and Excel, email, and calendar management
• Efficient typing speed (65+ wpm with 90%+ accuracy)
• Proficient with 10-key
• Must have the maturity to use discretion and diplomacy in all aspects of the job
• Ability to work full-time Monday through Friday

Physical Demands and Work Environment:

• Frequently sitting at a desk or workstation using a computer display, keyboard, and mouse
• Constantly operates a computer and other office productivity equipment (i.e., adding machine, printer, laptop, etc.)
• Occasionally move about inside the office to access file cabinets, inventory shelves, office machinery, etc.

Job Type: Full-time