Assistant Buyer

HEALTHCARE EXPERIENCE PREFERRED

Previous Buyer experience necessary. Preferred exp. with Oracle ERP procurement apps. Strong customer svc skills; attention to detail; strong office apps (MS Suite).

The Assistant Buyer is responsible for the accurate placement of routine orders via fax, phone, or EDI methods. Duties include, expediting, processing of confirming orders, PO final closes, reviewing requisitions, soliciting written and telephone quotations, assisting in sourcing decisions, communicating with suppliers and internal OHSU customers. The Assistant Buyer will coordinate with Buyers to process routine orders accurately and timely in accordance with Purchasing service level agreements.

Key Responsibilities & Performance Standards

1 Procurement Functions: Reviews routine purchase requisitions to determine appropriate purchasing method. Issues routine standard and blanket purchase orders for goods and services. Assists Buyer staff for finally closing PO’s. Reviews pricing on requisitions and coordinates with Buyers to bring more value to OHSU. On a limited basis, will negotiate with suppliers to provide competitive pricing and service to departments.

2 Customer Service: Assists Buyers to advise hospital and university staff about best purchasing practices; works on department’s behalf to positively impact their budgets and increase their bottom line; helps to coordinate problem resolution efforts with customers, suppliers, and payables staff. Communicates in a timely manner via phone and email with a diverse set of customers. Processes routine Urgent purchase orders within two hours of receipt, and Non-Urgent purchase orders by the close of next business day as per our Service Level of Agreement with internal OHSU customers. Upholds OHSU policies and departmental procedures. Builds relationships with customer, peers, and suppliers.

3 Savings: Assists senior Buyer staff to seek cost savings whenever possible without compromising quality, with the goal of reaching—or exceeding—annual savings expectations. Drives savings through supplier negotiations, seeking alternate sources, contract development and benchmarking. Tracks and communicate all savings to management and departments and provides documentation/backup as needed.

4 Other duties as assigned.

Required experience:

• Purchasing: 1 year
• Buying: 1 year