As-Needed Staff Analyst I

*Current opening in Community Development Department*

Final Filing Date: Thursday, June 8, 2017

To be considered for this position, candidates must submit a 1) City Employment Application and 2) Resume , no later than 4:00 PM on the final filing date.

The Staff Analyst I is responsible for program analysis and administrative duties in support of assigned programs and activities. Assigned programs could include housing development, community development, community outreach, historic preservation, advanced planning, public/private housing rehabilitation, management analysis, building services, human services, criminal statistics, solid waste, recycling, waste prevention, sustainability, urban runoff pollution prevention, and federal/state grant programs and activities.

This is an As-Needed, non-benefited recruitment limited to 1,000 hours per fiscal year. The selected candidate will work 20 hours per week, 3-5 days per week.

Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the internship will be invited to interview. Meeting the minimum requirements does not guarantee admittance to the interview.

Typical Duties:

Each position in this classification may not include all the duties listed below, nor do the examples cover all duties that may be performed.

Under general supervision:

• Performs administrative duties related to all facets of assigned programs
• Maintains liaison with grantor agencies, citizen advisory committees, public services agencies, program applicants, and/or the general public
• Prepares necessary reports including program planning reports, program performance reports, and grant reports
• Coordinates data collection and performs data entry
• Prepares evaluation reports
• Maintains financial records and budgets
• Monitors financial accounts
• Prepares appropriate correspondence, applications, and reports
• Assists in developing policies and procedures relative to assigned programs
• Seeks state and federal grant opportunities and develops grant applications for same
• Prepares and distributes reports, charts, publications, and related materials to track, display, and explain trends
• Monitors program procedures and works with public when necessary and as directed
• Responds to requests for analysis information related to specific programs, grants, or projects
• Performs necessary duties to implement community oriented programs as directed
• Performs other related duties as assigned

For the Community Development Department:

• Performs research and analysis related to Department programs and initiatives
• Administers and manages contracts for the Department
• Coordinates the initiation and operation of Committees formed by the City Council
• Analyzes development activity, maintains information, and creates reports for Department management and the City Manager’s Office
• Maintains websites, applications, and Social Media accounts for the Department

Minimum Qualifications:

EDUCATION AND EXPERIENCE

Minimum Qualifications:

• Education equivalent to Bachelor’s degree in public or business administration, urban planning, information management, criminal justice, environmental studies, or related field from an accredited college or university; and
• At least one year of professional experience involving analysis, evaluation, and implementation of research programs in the fields of grants administration, human services programs, planning, community development, public administration, criminal behavior, social science, solid waste, recycling, waste prevention, sustainability, urban runoff pollution prevention or business administration.

Desirable Qualifications:

• Experience in electronic spreadsheets, on-line financial systems, social media outreach techniques, accounting, record-keeping, and mortgage financing.

LICENSE

• Possession of a valid California Class C driver’s license is required at time of appointment and for duration of employment.

OTHER REQUIREMENTS

• Must be able to perform all of the essential functions of the job assignment.

CONFLICT OF INTEREST

Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100.

Knowledge, Skills, and Abilities:

Knowledge of:

• The principles, methods, and practices of public administration
• Analytical techniques needed to review and analyze information to determine options and recommend viable solutions
• Report writing to accurately and effectively communicate job related information
• Principles and techniques used in working with different individuals and citizen groups
• Federal, state, and local regulations dealing with housing, neighborhood conservation, solid waste planning and management
• Municipal and private sector finances and financial institutions
• Property title research methods
• Basic research techniques
• Business English and statistical mathematics
• Office safety practices, procedures and standards
• Federal grants management

Ability to:

• Analyze and apply complex governmental instructions, regulations and legislation
• Perform basic financial accounting tasks
• Formulate conclusions based on analysis of data
• Read and interpret maps and geological information
• Exercise tact, resourcefulness, and persuasion in dealing with individuals and groups of varied ethnic, social, and economic backgrounds
• Effectively handle multiple priorities, organize workload and meet strict deadlines
• Spell correctly and to communicate effectively, both orally and in written form, using proper English
• Prepare comprehensive, clear and concise reports
• Understand and carry out written and oral instructions
• Make presentations to large groups of people
• Speak clearly and effectively
• Interpret and apply legal requirements
• Deal tactfully with those contacted in the course of work, including co-workers and the general public
• Lift, carry, and relocate a variety of files or materials weighing up to 25 pounds
• Walk or stand for extended periods of time and bend, stoop, reach, carry, climb and lift as necessary to perform assigned duties
• Work with personal computers and perform data entry