AP Specialist

Accounts Payable Specialist

The Accounts Payable Specialist reports to the Controller or Accountant II. General duties will include vendor and account coding, preparing, entering, and validating batches into the system. Other task and responsibilities assigned by their supervisor.

Requirements:
High school diploma or GED

Ability to multi-task and prioritize assigned projects to meet deadlines

Ability to communicate effectively with clients, customers, and vendors

Self-motivated; ability to take on assigned tasks with minimal supervision

Minimum keying skills of 10,000 key strokes per hour with accuracy of 97.5%

Must be detail oriented

Preferred:
Accounts payable experience

Invoice coding experience

Business degree

Responsibilities:
Process Invoices

Review for proper approval

Vendor code

Account code

Prepare batch with invoice totals

Enter invoices into system

Validate batch

Merge batch

Scan batch into system

Initiating vendor setups

Payment Processing

Create cash requirement

Initiate check run

Match check with pay advices

Special handling when required

EDI Invoice Payment

Review report for errors

Review and update cross-reference tables

Merge batches

Move spool files to image queue

Statement research

Review outstanding invoices per client specifications

Misc Job Duties

Stop payments-prepare information to give to revenue department to place stop

Void checks-void check in system as well as voiding invoice if the invoice will not be paid again

Garnishments-upload spreadsheet from payroll and process for payment-send copy of check register to payroll processor for approval before mailing

Ensure that all invoices have been scanned at period end before destroying

Brand: InfoSync

Address: 1938 N. Woodlawn, Suite 110 Wichita, KS – 67208

Property Description: Wichita Office

Property Number: 1