Administrative Specialist

Priority Worldwide Services is seeking a long-term, reliable Administrative Specialist with strong customer service & IT skills. This candidate reports to the Accounting Manager and assumes an intricate role in our team. As a principle PWS representative to customers and vendors, this person is responsible for timely and efficiently setting up new customer accounts, processing cargo claims, preparing various invoices and conducting audits. Candidates must possess or be willing to learn the processes and procedures of the freight forwarding industry and our industry specific software. Attention to detail and willingness to learn are essential qualities. Candidates will receive extensive on the job training and the opportunity for advancement.

COMPETENCIES

• Proficiency with Windows XP, MS Office, Adobe, & sufficient computer skills. Additional software programs used are: Cargowise EDI.

• Strong organizational skills to ensure accurate & timely completion of responsibilities.

• Ability to professionally communicate with customers and vendors.

• Strong team ethic.

• Friendly customer-oriented phone skills.

DAILY ACCOUNTING RESPONSIBILITIES

• Prepare monthly warehousing invoices and other account receivable billing as requested.

• Audit and post administrative payables for USA.

• Handle PWS customer cargo claims, legal liability and shipper’s interest.

• Prepare monthly cargo insurance reports.

• Process new customer credit applications.

OTHER DAILY RESPONSIBILITIES

• Answering phones as necessary.

* OTHER DUTIES AS ASSIGNED

**Benefits provided for this full time position.

**All information will be kept confidential according to EEO guidelines.

supply chain administrative specialist cargo claims manager international shipping operations logistics logistician freight forwarder agent accounting accounts receivable invoicing audit credit application claims

Job Type: Full-time