Administrative Clerk (Stockton, Lodi, Mokelumne and Pardee)

East Bay Municipal Utility District (EBMUD) Administrative Clerks are journey level employees that perform a variety of general clerical and administrative tasks. With Stockton, Lodi, Mokelumne, and Pardee offices located over 80 miles from EBMUD headquarters without local support from other EBMUD functional staff (IT, Purchasing, Accounting, etc.), and local staff numbering over 100, the Administrative Clerk must be a knowledgeable, reliable, flexible, and otherwise helpful resource.

Because of the remote locations of EBMUD’s Stockton, Lodi, Pardee, and Mokelumne offices, the Administrative Clerk must be able to function in a remote location and to routinely report to or travel to one or more locations on a regular and ongoing basis. The Administrative Clerk may take direction from the work units senior administrative staff and/or supervisor. In addition to taking a lead role in dedicated assignments, the Administrative Clerk must be familiar with other ongoing activities and projects within the office and able to back up other staff.

Typical duties include:

• Preparing various documents such as forms, reports, graphs, tables, invoices, purchase requisitions, timesheets and other materials, scanning, issuing vouchers or receipts, and monitoring office purchases.

• Receiving and screening visitors and telephone calls, providing factual information to the public or other EBMUD staff or referring inquiries as appropriate and making appointments.

• Providing clerical support to assigned programs, processing various types of applications, coordinating meetings and/or interpreting and explaining EBMUD policies and procedures.

• Organizing own work, setting priorities to meet deadlines.

• Tracking, assembling, summarizing, and maintaining a variety of material.

• Basic statistical data entry and tabulation.

• Maintaining, monitoring, and processing reports from specialized databases and software programs.

• Classifying, indexing, filing, logging, and locating a variety of materials according to established filing systems; maintaining procedure and other manuals; opening, screening, sorting, routing, and processing mail; attaching pertinent correspondence and other relevant data for references.

Knowledge of:

• Microsoft software, Windows-based, networked PC and mainframe operations.

• Standard office practices.

Ability to:

• Work with constant and varied interruptions, within deadlines, while maintaining attention to detail.

• Operate a PC and other modern office equipment.

• Follow oral and written instructions.

• Communicate clearly and concisely.

• Deal tactfully and effectively with others in a variety of circumstances.

• Prepare reports and records as requested.

• Perform arithmetic calculations and quickly and accurately proofread material for grammatical and numerical accuracy.

Every employee adds value to the EBMUD team. EBMUD and its employees are committed to responsible stewardship of the resources to which we’ve been entrusted, to act with integrity, and treat others with respect as the means of fulfilling EBMUD’s mission to provide reliable, high quality water and wastewater services at fair and reasonable rates for the people of the East Bay, and to preserve and protect the environment for future generations.

The Administrative Clerk salary range is $4,629 per month increasing to $4,860, $5,103, $5,358, and $5,626 after 6, 18, 30, and 42 months, respectively.

EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity, gender expression, marital or registered domestic partnership status, age for individuals over forty years of age, national origin, ancestry, disability (mental or physical, including AIDS and HIV), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy, pregnancy disability leave status, or any other status protected by federal, state and/or local laws.

Requirements:

Any combination of education and experience that has led to the acquisition of the knowledge and abilities indicated above. Typical means of acquiring the essential knowledge and abilities is a combination of training and experience equivalent to:

1. Completion of twelfth grade, or its equivalent

2. One year of clerical experience.

3. 45 wpm net typing speed for most positions.

4. A valid California driver’s license and satisfactory driving record.

5. Willingness and ability to work occasional overtime during evening or weekend hours as needed.

6. Ability to lift materials weighing up to 30 pounds; to sit, stand, kneel, crouch, etc. for prolonged periods for both desk and heavy filing work; manual dexterity sufficient to use a PC keyboard and calculator; visual acuity sufficient to read different sized handwritten or typed text at a variety of distances; and hearing sufficient to converse both in person and over the telephone.

Equivalent combinations of education and experience may be considered. To be considered under the “equivalent combination of education and experience” provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at http://www.ebmud.com/jobs/job-resources/job-faqs-frequently-asked-questions/.

The Selection Process:

1. Submit a completed EBMUD application and the required supplemental question responses online at www.ebmud.com by 4:30 p.m., Friday, June 2, 2017. Only application materials submitted online during the filing period will be accepted.

2. All qualified applications and supplemental responses will be competitively evaluated, with those candidates demonstrating the strongest qualifications for the position to be invited to a written test scheduled for June 17, 2017 in Stockton.

3. All qualified applications and supplemental responses will be competitively evaluated, with those candidates demonstrating the strongest qualifications for the position to be invited to a panel interview expected to be held in late June.

4. Successful candidates will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 to 24 months.

5. All employment offers are conditional, pending the results of a Live Scan background screening. All selected finalists must participate in the Live Scan background screening process to remain in consideration for EBMUD employment.

Supplemental Information:

As the first step in the selection process, responses to the supplemental questions must be submitted online with the regular EBMUD application. Please provide thorough, accurate descriptions of assignments you have personally performed. Should you respond with comments such as “see application” or “see resume” instead of addressing the questions directly, your application may not be considered.

Determine your level of proficiency for each computer software application, and list the types of materials you have produced using that application.

Level of Proficiency:

Basic (Beginner) : can get into and maneuver within program. May have no “hands-on” experience but has taken a class or has used similar software programs (list them).

Good : can create and edit a document (spreadsheet, data base, etc.), has knowledge of formatting features (fonts, bold, basic calculations, etc.)

Expert : can execute most features of a program (e.g., mail merge, creating labels, run reports, etc.), troubleshoot and/or provide assistance to others.