Administrative Associate

• Provides administrative support to supervisor and professional staff in areas such as maintaining calendars, scheduling appointments and maintaining record-keeping systems
• Develops and maintains databases and/or spreadsheets and prepares special and recurring reports containing specialized or sensitive information
• Orders supplies, furniture, equipment and/or textbooks in accordance with department guidelines
• Authorizes/approves expenditures or actions for administrative and operational need which may requires high level signatures
• Provides office operations support such as preparing and composing confidential correspondence on own initiative, receiving and screening telephone calls and visitors as well as screening and prioritizing mail
• Coordinates staff and student employee recruitment activities including, but not limited to: interview, selections, appointment and/or promotion processes
• Initiates applicable Human Resource requests and/or forms, payroll, scholarship application/waiver, and student worker time sheets
• Executes and coordinates office operations such as office moves, meetings, conferences, training, workshops, convocations, and/or special events
• Coordinates building an equipment maintenance requests and maintains keys and key log for department
• Responds to inquiries by providing information requiring comprehensive knowledge of university policies and procedures and interprets administrative decisions and policies to other staff
• Prioritizes and arranges meetings, conferences, and appointments for supervisor and professional staff and makes all necessary travel arrangements and itineraries
• Prepares and files travel authorization and travel vouchers for supervisor, staff, and/or guest lecturers and determines and prepares background materials as needed
• Serves as liaison to faculty, staff, students, alumni and the general public in facilitating university programs, requests for information or complaints
• May supervise of coordinate the activities of subordinate employees including orienting and training new staff and student employees
• Performs other administrative duties as assigned

Bachelor’s degree in Business or in a field pertinent to work unit and one (1) year of directly related administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.

• Demonstrated knowledge of office and administrative practices and principles.
• Experience supporting Faculty with various administrative tasks
• Evidence of verbal and written communication skills.
• Demonstrated knowledge of University and area/department applications and databases, such as but not limited to Kenexa BrassRing, PeopleSoft, TAS, SunRise.
• Experience in using Microsoft Office (Excel; Outlook; Word; PowerPoint).
• Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
• Experience in problem solving and decision making.
• Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs.

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Clearly communicate to perform essential functions

At the pulse of health, the College of Health Solutions is dedicated to developing the health workforce of the future. We’re equipping students to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; maximize the technology, science, business and application of diagnostics; and address the critical and complex needs of the health care system. The college’s programmatic focus is on behavioral health, biomedical diagnostics, biomedical informatics, executive education, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, public health, the science of health care delivery, and speech and hearing science.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.