Administrative Assistant – Scheduling Coordinator

Position

This is a fast-paced role in a dynamic, growing company. The position will have exposure to all facets of HR while assisting one of our most important functions, attracting new talent. The successful candidate will interact with all departments and levels within the organization. Primarily, the Recruiting Coordinator will provide coordination and administrative support to the recruiting team, hiring managers, and candidates for Ventas and its subsidiaries. The successful candidate will:

• Set up and track interview meetings including booking travel arrangements when needed.
• Act as administrator for the applicant tracking system and generate weekly and ad hoc reports.
• Post and maintain open positions on Company websites (Ventas and Lillibridge) as well as third party websites such as LinkedIn, Monster, and CareerBuilder.
• Request and follow up on pre-employment background checks and drug screenings.
• Schedule and route pre-employment assessment tests and results.
• Organize and schedule the post-interview debrief/feedback meetings with interview teams.
• Create letters and other communications.
• Perform reference checks.
• Review and assess resumes.
• Initiate and coordinate procurement of temporary workers when necessary.
• Maintain relationships with staffing firms.
• Update job postings.
• Assist with college recruitment including attending on-site campus career fairs and posting open positions to college job boards.
• Assist in coordinating summer Internships.
• Make recommendations on improving recruitment, new hire and other HR processes.
• Assist with projects as needed.

Qualifications

• Desire to excel in a fast-paced and team-oriented environment.
• Customer service experience with high service orientation.
• Strong technology acumen with Microsoft Office experience and excellent Outlook scheduling ability.
• Ability to work with many deadlines, time requirement conflicts, and management pressures.
• Must be comfortable and flexible working with interruptions and competing demands.
• Must be responsive and act with a sense of urgency.
• Detail oriented with exceptional written and oral communication skills.
• Project Management experience a plus.
• Bachelor’s degree required.

Visit this position on our career page at https://ventas.wd1.myworkdayjobs.com/en-US/ventas_careers/job/IL—Chicago/Recruiting-Coordinator_R0000028-1

Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.

Ventas, Inc. is an Equal Opportunity Employer.

Ventas, Inc. does not accept unsolicited resumes from staffing agencies, search firms or any third parties.

Job Type: Full-time

Education:

• Bachelor’s (Required)