Administrative Assistant – Office & Administrative Specialist Intermediate

The State of Minnesota Board of Dentistry exists to promote and protect public health and safety; and ensure that every licensed dental professional practicing in the state meets the requirements for safe, competent and ethical practice.

The Administrative Assistance is responsible for providing clerical and administrative support to the Board, the Executive Director, and the staff.

Responsibilities include:

• Provide clerical, secretarial, and administrative support to the Board’s Executive Director and other staff.
• Provide support services to licensing and compliance team.
• To provide staff support regarding matters related to national, regional and state dental professional examinations.

Minimum Qualifications:

• Customer Services skills sufficient to provide information to clients, including phone calls and walk-in contacts in helpful and courteous manner.
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.
• Desktop Publishing skills sufficient to develop and maintain mailing lists and other documentation accurately and with proficiency.
• English Language skills in writing, speaking, and/or reading sufficient to compose correspondence with accurate spelling, grammar and punctuation; and to communicate effectively with co-workers, customers and the general public.
• Spreadsheets skills sufficient to develop and modify basic spreadsheets; and sort and extract data.
• Typing/ Keyboarding skills sufficient to complete a variety of reports, letters and data summaries.
• Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; develop forms and charts.

Preferred Qualifications:

• Experience working as an administrative assistant.
• Exceptional communication skills via in person, phone, email, and letter correspondence.
• Problem analysis skills with ability to see and recommend possible solutions.
• Ability to multi-task and work independently with a strong work ethic and demonstrated record of regular attendance.
• Ability to interact and communicate with a diverse group of individuals.
• Ability to work well deadline-driven environment.

Physical Requirements

This position requires occasional lifting of articles such as file boxes or heavier materials, with help from others, and/or lifting and carrying light objects frequently. Even though the weights being lifted may only be a negligible amount, a job is in this category may require walking or standing to a significant degree or may involve sitting most of the time with a degree of pushing and pulling of arm and/or leg controls.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

The State of Minnesota offers employees subsidies for public transportation allowing for convenient and easy access to commute to work. The Board of Dentistry is located near the University of Minnesota East Bank campus, and is adjacent to the Prospect Park light rail station.

How to Apply

Click “Apply” at the bottom of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Bridgett Anderson at bridgett.anderson@state.mn.us.

If you are a Connect 700 applicant, please email your certificate to Karla Larson at karla.larson@state.mn.us by the position close date.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact Karla Larson at 651.201.2737 or karla.larson@state.mn.us for assistance.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.