ADMINISTRATIVE ASSISTANT (OA)

The United States Attorney’s Office (USAO)/Executive Office for United States Attorneys (EOUSA) is a great place to work. The Department of Justice ranked #6 out of 18 large agencies and EOUSA/United States Attorneys’ Offices ranked #59 out of 305 agency subcomponents in a study, “The Best Places to Work in the Federal Government, 2016 Ratings” published by the Partnership for Public Service. See
http://bestplacestowork.org/BPTW/index.php
.

The Unites States Attorney’s Office for the Eastern District of Wisconsin (USAO) handles a wide variety of criminal and civil cases and has responsibility for the region covering 28 counties in rougly the eastern one-third of the state. The USAO has its main office in Milwaukee and a branch office in Green Bay.

For more information on the Department of Justice and the United States Attorneys’ Offices, visit
http://www.justice.gov/usao/
.

This position is also being announced to All U.S. Citizens and Nationals under 18-EDWI-10063428-DE.

Responsibilities
If selected for this position, you will join a well-respected team that is responsible for Administrative support within the United States Attorney’s Office, Eastern District of Wisconsin Typical work assignments will include:

• Extensive data entry within a financial management system
• Maintains and updates log of accountable property within the office
• Performs mail functions within the office
• Reviews, orders, and reconciles office supplies
• Performs receptionist duties within the United States Attorney’s Office
• Prepares various written materials utilizing various automated software systems

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required
Occasional travel – You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
7

Who May Apply
This job is open to…
INSERT “APPLICABLE AREA OF CONSIDERATION”
Questions? This job is open to 1 group.

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• Office Assistants

• You must be a U.S. Citizen or National
• Background investigation, credit check, and drug test required
• You must be registered for Selective Service, if applicable

If selected, you may be required to complete a one year probationary period.

Time-in-Grade:
Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.

You must meet all qualification requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications
GS-06:

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

Specialized experience is defined as experience performing timekeeping functions, such as, reviewing, processing, and assisting with processing corrected timesheets; Experience serving as a point of contact on matters concerning time and attendance; Completes Time and Attendance leave error audits when necessary; Serves as supply clerk for district and branch offices, performing weekly review of stock levels of office supplies; orders, stocks and maintains proper toner and copier supplies based on tracked usage; Researches office supplies via GSA or open market and determines mandatory source or most cost advantageous items; completes purchase card requests and checklists; Tracks, and reconciles all incoming supplies against acquisition documents and takes action to resolve discrepancies identified; Serves as the Assistant Property Custodian, completes and submits paperwork to request the removal or destruction of equipment and/or office furniture as necessary; Serves as backup for the receptionists as needed, receiving telephone calls, and visitors to the office; controls access to office and ensures only properly cleared visitors are authorized; Serves as the principal or assistant travel clerk for the district and branch office staff, reviewing travel authorizations using various systems to ensure travel authorizations are within federal and Department of Justice policies; Experience performing data entry in a financial management system.

GS-07:

To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized experience is defined as experience performing timekeeping functions, such as, reviewing, processing, and assisting with processing corrected timesheets; Verifying information submitted by each employee on timesheets such as, hours worked, leave taken, compensatory time or overtime worked, and ensures all information is approved and used in compliance with federal and departmental policies; Knowledge of performing leave audits; Experience performing comprehensive weekly physical inventories of all office supplies, and ensuring adequate supply levels are maintained; Experience utilizing acquisition authorities to determine purchasing criteria for Government Purchase Card such as, mandatory sources and best value determinations; completes proper purchase card requests forms through automated systems; Experience reconciling items and quantities received against purchasing documents; Experience updating and maintaining accurate accountable property database systems; Serves as backup for the receptionists as needed, receiving telephone calls, and visitors to the office; controls access to office and ensures only properly cleared visitors are authorized; Experience performing the duties of the principal or assistant travel clerk for the district and branch office staff, reviewing travel authorizations using various systems to ensure travel authorizations are within federal policies; Experience performing data entry in a financial management system.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-
The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
.

Career Transition Assistance Plan (CTAP)-
The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
.

Education
All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see
http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at
http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
. All documentation must be in English or include an English translation.

Additional information
Payment of relocation expenses will not be authorized

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The
Delegated Examining Operations Handbook, Appendix F
for definitions):

Customer Service

Interpersonal Skills

Self Management

The Occupational Questionnaire will take you approximately 20 minutes to complete.

Background checks and security clearance
Security clearance
Public Trust – Background Investigation

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education
.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits for federal employees
• Healthcare insurance
• Pay and leave

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.