Administrative Assistant IV

Administrative Assistant IV

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Requisition ID
2017-14271

Job Locations
US-VA-Rosslyn

Posted Date
5/11/2017

Category
Administrative Services

Clearance Level Must Currently Possess
Yes- Interim Secret required to start

Telecommuting Options
Telecommuting Not Allowed

Clearance Level Must Be Able to Obtain
Secret

Opportunity Details:
Overview:
As the largest pure-play IT services provider serving the U.S. government sector, CSRA is where you can come to be successful. Join a collaborative team, solving customer issues and accessing an array of resources for your success. Take advantage of tremendous opportunities as you help us chart our path to industry leadership, and tap into our collective 90+ year heritage. With combined FY15 revenues of approximately $5.5 billion and nearly 19,000 employees, CSRA represents the coming together – figuratively and literally – of two outstanding companies: the North American Public Sector business of CSC and SRA. Join us and watch your career take flight.

CSRA is looking to hire an Administrative Assistant to directly support a Director at the Department of State with calendar management, scheduling of all meetings and screening of all phone calls.

• Perform standard office functions such as setting up and maintaining files; interviewing callers and making proper referrals.
• Arrange meetings and conferences.
• Receive, refer, and answer emails.
• Review drafts and finished documents for appropriate grammatical usage and answer questions related to office operations and established policies and procedures.
• Gather, compile and report on information relevant to the director’s assignment.

Responsibilities:
Assist the Office / Directorate personnel with the onboarding processes to include badging, clearance approvals, and acclimation into the office.

• Prepare, organize, and package informational materials needed for briefings, reports, and deliverables.
• Coordinate travel for the director and front office staff to Posts overseas and other domestic locations, as required.
• Support the office daily wherever needed to include ordering paper, passing clearances, maintaining morale, and various other tasks necessary to ensure office is running smoothly.
• Be a representative for the Office Director and provide support upon request.
• Arrange travel schedules and makes appropriate reservations.
• Maintain schedules and calendars; assists in budgeting tasks such as tracking leave and department expenditures.
• Schedule and maintains calendars for conference rooms and/or coordinates meetings. Compiles, catalogs, and maintains information on materials and documents.
• Interface with requesters and directs them to location of specific items.
• Assist with processing timesheets and travel forms.
• Coordinate status of documents and reports. Updates and prepares listing of weekly or monthly status reports.
• Complete all expense reports, as needed. Processes check requests and other financial requests, as needed. Monitors costs of tasks to detect cost overruns.

Competencies:

• Ability to exercise a high level of professionalism required for the support of Division staff.
• Ability to communicate effectively, both written and oral.
• Demonstrated strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Demonstrated proactive approaches to problem solving with strong decision-making capabilities.
• Demonstrated self-motivation and self-direction, flexibility, the ability to work independently as well as in a team.

Qualifications:
Minimum of Interim Secret Clearance to start and clearable to TS/SCI. No polygraph required.

Required Skills

• HS or equivalent and 3 years office related experience
• Minimum of 3 years’ experience with Microsoft Office suite including Word and Excel

Desired Skills

• Previous experience supporting Executive level staff is preferred
• Strong secretarial skills and competencies including demonstrated knowledge of correspondence preparation, proofreading, spelling and grammar skills.

Notice:
CSRA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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The company is committed to creating a diverse environment and is an equal opportunity employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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